Onboarding & HR Operations Coordinator

Australia-Employment; Phoenix (AZ); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

High-visibility role

Broad onboarding experience

Direct HR leadership interaction

Orientation facilitation opportunities

Job summary

Jobot in Phoenix, AZ seeks an HR Onboarding Coordinator to manage the full onboarding lifecycle from offer to orientation. You will prepare paperwork, coordinate background checks, I-9s, and pre-employment requirements, and serve as the onboarding point of contact for new hires and managers.

This hands-on role offers exposure to HR operations beyond admin work, with opportunities to facilitate orientations and collaborate with HR leadership in a high-visibility setting.

Qualifications

• Experience in Human Resources, onboarding, recruiting coordination or similar administrative HR role.
• Strong attention to detail and ability to manage multiple deadlines, employees and onboarding steps sequentially.
• Experience with Excel or Smartsheet preferred.
• UKG experience preferred.
• Experience supporting recruiting, hiring or pre-employment processes strongly preferred.
• Strong written and verbal communication skills.
• Ability to interact professionally with new hires, employees and leadership.
• Must be available for a 7:00 AM start on Mondays and Tuesdays to facilitate orientation.

Responsibilities

• Coordinate the new-hire onboarding process from offer acceptance through orientation and completion of required documentation.
• Prepare and distribute offer letters, onboarding packets and new-hire paperwork.
• Track and follow up on background checks, drug screens, I-9 documentation and other pre-employment requirements.
• Schedule onboarding activities and New Employee Orientation.
• Participate in a rotation facilitating orientation and compliance training for groups of new hires.
• Serve as a point of contact for incoming employees throughout the onboarding process.
• Coordinate with hiring managers to ensure onboarding requirements and timelines are completed.
• Support job requisition processing and posting of open positions.
• Create and maintain employment badges and other new-hire materials.
• Maintain accurate employee information within the HR system and personnel records.
• Assist with employee transfers and changes in employment status.
• Maintain HR databases, spreadsheets and employee documentation.
• Respond to employment verification requests and other general HR inquiries.
• Support HR service requests, departmental projects and administrative assignments.

Skills

Attention to detail

Time management

Professional communication

Interpersonal skills

Tools

Excel

Smartsheet

UKG

Job description

Jobot in Phoenix, AZ seeks an HR Onboarding Coordinator to manage the full onboarding lifecycle from offer to orientation. You will prepare paperwork, coordinate background checks, I-9s, and pre-employment requirements, and serve as the onboarding point of contact for new hires and managers.

This hands-on role offers exposure to HR operations beyond admin work, with opportunities to facilitate orientations and collaborate with HR leadership in a high-visibility setting.