People Operations & Onboarding Specialist

PEOPLE; California (MO); On-site; USD 42,000 - 70,000; Full time

Job summary

PEOPLE is seeking an HR onboarding coordinator to streamline new hire processes across our US offices. You will create orientation packets, manage personnel folders, run background checks, and coordinate with support teams.

Responsibilities include hosting new hire orientations, entering data into Paylocity and onboarding systems, supporting recruiting tasks, processing exits, tracking inventory, handling policy questions, and providing Spanish interpretation when needed.

Responsibilities

• Prepare for new hires by creating orientation packets, preparing personnel folders, running background/education check, and notifying support teams of the upcoming hires.
• Host new hire orientations, reviewing policy and program information and walking new employees through various processes, paperwork, benefits, and next steps.
• Enter new hire information into the required systems, such as Paylocity onboarding, Onboarding ticket system, and the new hire tracking spreadsheet.
• Supporting recruiting efforts as needed by posting positions on job boards, sourcing candidates, holding introductory conversations, scheduling interviews, and sending offers.
• Support employee exits, including the creation of exit paperwork and transaction forms, submission of exit tickets, and filing of final documents.
• Manage employee changes (compensation, position, location, hours, etc.) by creating and routing internal transaction forms for signature.
• Maintain inventory of new hire materials and onboarding supplies to ensure all necessary items are available and fully stocked. Monitor inventory levels and proactively coordinate with the appropriate team members to place orders and replenish supplies as needed.
• Maintain accurate inventory of office supplies and monitor stock levels to ensure the office remains adequately stocked. Coordinate and place supply orders with manager approval as needed.
• Manage all paper filing needs related to direct tasks managed (e.g., transaction forms, change agreements, new hires, exits, etc.) and specific ad-hoc requests from the HR manager.
• Support various annual tasks, such as ordering/distributing labor law posters, mailing pension packets and W2 statements, and assisting with logistics and communication of annual programs and updates (harassment prevention training, performance appraisals, etc.).
• Track and process credit card requests, stand-up desk requests, and manager all invoices.
• Purchase and distribute digital birthday and anniversary cards for staff each month.
• Complete healthy moment raffles each week.
• DMV pulls for both TDG and PSHH, and track on credit card spreadsheet.
• Create a new employee announcement on Canva and post it.
• Respond to staff questions or requests related to basic employment policies and practices.
• Provide Spanish language interpretation (verbally and written) for corporate meetings and documents, where needed.
• Schedule and lead employee check-ins at 3, 6, and 12 months to assess progress and provide feedback
• Support other duties and projects as assigned by department management.

Job description

PEOPLE is seeking an HR onboarding coordinator to streamline new hire processes across our US offices. You will create orientation packets, manage personnel folders, run background checks, and coordinate with support teams.

Responsibilities include hosting new hire orientations, entering data into Paylocity and onboarding systems, supporting recruiting tasks, processing exits, tracking inventory, handling policy questions, and providing Spanish interpretation when needed.