Onboarding & HR Operations Coordinator

Perry Township School District; Indianapolis (IN); On-site; USD 53,000 - 56,000; Full time

Job summary

Perry Township School District is seeking an HR Coordinator - Onboarding to support daily HR operations, manage onboarding workflows, and handle administrative tasks related to hiring. The role involves coordinating post-offer processes, candidate communications, and new hire orientations to ensure a smooth start for every employee.

The position requires attention to detail, knowledge of onboarding and HR software, and the ability to work with diverse teams.

Qualifications

• Associate's Degree with three years of relevant human resources experience preferred.
• Recruitment or onboarding experience is preferred.
• Ability to handle compliance with laws and regulations related to hiring policies.

Responsibilities

• Coordinates all post-offer administrative and orientation processes, including candidate and hiring manager communication and weekly new hire orientations to ensure District onboarding compliance by the employee's start date.
• Maintains the yearly New Hire Spreadsheet for tracking and compliance. Consistently follows up with new hires to ensure forms are completed in a timely and accurate manner.
• Reviews hiring processes with supervisors, answers questions, and communicates start dates and requirements for a welcoming first day.
• Coordinates the DCS background check process to ensure timely compliance with state-mandated requirements.
• Responds to routine employee or applicant questions regarding district hiring.
• Oversees the Assurance Letters process and compliance with deadlines.
• Oversees the hiring process for coaches and student hires.
• Sends CPR information to staff from multiple vendors.
• Manages separation and transfer forms to ensure timely payroll processing.
• Verifies I-9 forms, E-Verify, and legal-to-work compliance.
• Participates in Opening Day human resources activities in preparation for the new school year.
• Maintains and updates human resources standard operating procedures related to functional areas of oversight.
• Reviews and is an initial approver of department timecards for supervisory approval.
• May be assigned special projects related to compliance, audits, regulatory, or process improvement.
• Analyzes data and prepares required reports.
• Cross-trained with HR Coordinator - Recruiting to back up tasks if on vacation or off work.

Skills

HR onboarding

Recruiting

Compliance

Education

Associate's Degree

Job description

Perry Township School District is seeking an HR Coordinator - Onboarding to support daily HR operations, manage onboarding workflows, and handle administrative tasks related to hiring. The role involves coordinating post-offer processes, candidate communications, and new hire orientations to ensure a smooth start for every employee.

The position requires attention to detail, knowledge of onboarding and HR software, and the ability to work with diverse teams.