Onboarding & Compliance Coordinator

First Coast Security; Hermiston (OR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid Holidays

Weekly Pay

401K/403b Plan

Short Term Disability

Paid Vacation

Long Term Disability

Vision Insurance

Medical Insurance

Life Insurance

Dental Insurance

Job summary

First Coast Security is seeking an Onboarding Specialist to bridge recruitment and operations, preparing new hires for success across multiple locations. You will manage background checks, documentation, and orientation, while providing clear communication to candidates throughout the process.

The role emphasizes ensuring regulatory compliance, accurate record-keeping, and collaboration with recruiters and operations teams to meet staffing needs.

Qualifications

• High school diploma or equivalent required.
• Experience in onboarding or HR support preferred.
• Strong organizational skills to manage multiple priorities.
• Excellent written and verbal communication.
• Familiar with applicant tracking systems and HR tools.
• Knowledge of compliance requirements (background checks, licensing, etc.) is a plus.

Responsibilities

• Coordinate the full onboarding process, including background checks, pre-employment requirements, and document collection.
• Ensure all new hire paperwork is completed accurately and in a timely manner.
• Schedule and support orientation sessions, ensuring candidates are fully prepared to attend.
• Communicate with new hires via phone, text, and email to provide clear next steps and expectations.
• Verify compliance with company, state, and federal requirements, including licensing and certifications.
• Maintain accurate records of onboarding progress and documentation within internal systems.
• Partner with recruiters and operation managers to align on orientation schedules and staffing needs.
• Track onboarding completion and follow up with candidates to prevent delays or no-shows.
• Create employee files in HRIS system.
• Community outreach and attending hiring events.
• Other duties as required.

Skills

Onboarding

HR Support

Organizational Skills

Communication Skills

HR Compliance

Education

High School Diploma or GED

Tools

Applicant Tracking Systems

HR Tools

Job description

First Coast Security is seeking an Onboarding Specialist to bridge recruitment and operations, preparing new hires for success across multiple locations. You will manage background checks, documentation, and orientation, while providing clear communication to candidates throughout the process.

The role emphasizes ensuring regulatory compliance, accurate record-keeping, and collaboration with recruiters and operations teams to meet staffing needs.