Onboarding & Compliance Architect

achievebh; Monsey (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Achieve Behavioral Health is seeking an Onboarding & Compliance Manager to oversee the full onboarding process for clinical and non-clinical staff. This role coordinates with HR, clinical leadership, and compliance to ensure all paperwork, licenses, and trainings are completed before start.

The ideal candidate is highly organized, detail-oriented, and proactively manages multiple deadlines while maintaining audit-ready records and strict confidentiality.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, Behavioral Health, or a related field.
• 3+ years of experience in HR, onboarding, credentialing, healthcare administration, compliance, or related field.
• Experience in healthcare/behavioral health or human services organizations is strongly preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage the full onboarding process for all new clinical and non-clinical employees from offer acceptance through completion of onboarding.
• Develop and maintain individualized onboarding checklists based on position, department, credentials, and regulatory requirements.
• Ensure all employment paperwork, background checks, fingerprinting, references, clearances, and documentation are completed timely.
• Coordinate orientation, new-hire training, department-specific training, and required meetings.
• Ensure new employees are fully prepared and cleared before beginning independent work.
• Maintain communication with new hires and hiring managers regarding outstanding requirements and deadlines.
• Follow up on incomplete paperwork, missing documentation, expired credentials, or outstanding requirements.
• Maintain oversight of professional licenses, certifications, registrations, and other required credentials for clinical staff.
• Verify licenses and credentials prior to employment and on an ongoing basis.
• Maintain accurate records of expiration dates and ensure renewals are completed before credentials expire.
• Track requirements for different professional disciplines and positions.
• Work with clinical leadership and employees to resolve licensing or credentialing issues.
• Ensure employees are assigned duties aligned with credentials, training, and scope of practice.
• Maintain a comprehensive database/tracking system for required employee training.
• Ensure all employees complete mandatory trainings within required timeframes.
• Monitor annual, recurring, and position-specific training requirements.
• Track compliance with organizational, state, federal, funding-source, and regulatory requirements.
• Ensure employees receive required compliance, safety, clinical, documentation, privacy training.
• Develop systems to identify upcoming training and credentialing deadlines before they become issues.
• Partner with Compliance and leadership to ensure audit-readiness.
• Maintain documentation demonstrating onboarding, training, licensing, and credentialing requirements have been met.

Skills

Organization

Documentation

Time management

Communication

Education

Bachelor's degree in related field

Tools

MS Office/Excel

HRIS systems

Job description

Achieve Behavioral Health is seeking an Onboarding & Compliance Manager to oversee the full onboarding process for clinical and non-clinical staff. This role coordinates with HR, clinical leadership, and compliance to ensure all paperwork, licenses, and trainings are completed before start.

The ideal candidate is highly organized, detail-oriented, and proactively manages multiple deadlines while maintaining audit-ready records and strict confidentiality.