On-Site Transit Project Document Controller

Colliers Engineering & Design; Los Angeles (CA); On-site; USD 70,000 - 115,000; Full time

Benefits offered by this job

Employer-Provided Healthcare

PTO and Holidays

401(k) retirement match

FSA/HSA options

Employee Assistance Program

Job summary

Ramos CS, now part of Colliers Engineering & Design, seeks a Document Control Specialist to support the Construction Management team on an LA Metro transit project. You will maintain, organize, store, and retrieve project records and ensure Metro documentation standards are met.

Requirements include a high school diploma (associate/bachelor preferred), 3+ years of document control experience on construction or public infrastructure, and proficiency with MS Office, SharePoint, and PMIS.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Approximately 3+ years of document control experience, preferably on construction or public infrastructure projects.
• Proficiency with Microsoft Office, SharePoint, and electronic document management or PMIS platforms.
• Strong organizational skills, attention to detail, and ability to manage high document volume against deadlines.
• Clear written and verbal communication skills.
• Must work on-site in the Los Angeles area.

Responsibilities

• Collects, retains, retrieves, distributes, and transmits project documents, including contract documents, engineering drawings, specifications, correspondence, transmittals, reports, and quality records.
• Creates, logs, distributes, and files contract correspondence and electronic files in accordance with Metro's document control procedures.
• Maintains logs for submittals, RFIs, non-conformance reports, change documents, and other contract records, and tracks open items through closure.
• Maintains current contract drawings and specifications, including conformed sets, revisions, and bulletins, and supports tracking of as-built and record documents.
• Uploads and manages documents in Metro's designated PMIS and supporting SharePoint or electronic document management platforms.
• Performs periodic quality checks on documents, files, databases, and metadata to confirm completeness, accuracy, and compliance with Metro requirements.
• Supports timely retrieval and assembly of documents for internal reviews, Metro requests, and external audits.
• Supports contract closeout, including assembly and turnover of project records.
• Performs other administrative support functions for the field office as needed.

Skills

Communication

Organization

Attention to detail

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

PMIS/EDMS platforms

Job description

Ramos CS, now part of Colliers Engineering & Design, seeks a Document Control Specialist to support the Construction Management team on an LA Metro transit project. You will maintain, organize, store, and retrieve project records and ensure Metro documentation standards are met.

Requirements include a high school diploma (associate/bachelor preferred), 3+ years of document control experience on construction or public infrastructure, and proficiency with MS Office, SharePoint, and PMIS.