Document Control Specialist - Transit

Colliers Engineering & Design; Los Angeles (CA); On-site; USD 70,000 - 115,000; Full time

Benefits offered by this job

Healthcare coverage

PTO & Sick Time

401(k) retirement plan with company 50

Flexible Spending Accounts

Employee Assistance Program

Career growth opportunities

Job summary

Ramos CS, now part of Colliers Engineering & Design, seeks a on-site Document Control Specialist to support the LA Metro construction management team. You will organize, store, and retrieve project records, log submittals, and ensure compliance with Metro documentation requirements.

The role requires 3+ years in document control, strong organization and communication skills, and proficiency with Microsoft Office and SharePoint or PMIS platforms.

Qualifications

• 3+ years of document control experience
• Construction/public infrastructure project experience is a plus
• On-site Los Angeles area work requirement

Responsibilities

• Collect, organize, and file project documents, drawings, specifications, and correspondence.
• Create and file contract communications and electronic files per procedures.
• Maintain logs for submittals, RFIs, non-conformance reports, changes, and closeout items.
• Update and manage contract drawings, conformed sets, revisions, and as-built records.
• Upload and manage documents in Metro PMIS/SharePoint or EDMS.
• Archive Inspector Daily Reports, meeting minutes, and field documentation.
• Perform periodic quality checks for completeness and accuracy of documents.
• Support audits, internal reviews, and Metro requests.

Skills

Attention to detail

Written and verbal communication

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

PMIS/EDMS platforms

Job description

Overview

Ramos CS, now part of Colliers Engineering & Design, is an engineering, program, and construction management firm providing quality transit, transportation, and infrastructure consulting services on public projects across the Western United States. We focus our solutions on mobility-related projects that serve the needs of our communities within the municipal, transit, transportation, airport, and port sectors.

With a staff of diversified, licensed professionals, our philosophy stems from the idea that successful project execution starts with people.

We are seeking a Document Control Specialist to support the Construction Management team serving as Owner's Representative on an LA Metro transit capital project. The Document Control Specialist maintains, organizes, stores, and retrieves project and administrative records for the construction field office, supports the Resident Engineer and office engineering staff, and ensures project documentation meets Metro's records requirements in accordance with the Construction Management Manual, project procedures, and all governing contract documents.

Responsibilities

• Collects, retains, retrieves, distributes, and transmits project documents, including contract documents, engineering drawings, specifications, correspondence, transmittals, reports, and quality records.
• Creates, logs, distributes, and files contract correspondence and electronic files in accordance with Metro's document control procedures.
• Maintains logs for submittals, RFIs, non-conformance reports, change documents, and other contract records, and tracks open items through closure.
• Maintains current contract drawings and specifications, including conformed sets, revisions, and bulletins, and supports tracking of as-built and record documents.
• Uploads and manages documents in Metro's designated project management information system (PMIS) and supporting SharePoint or electronic document management platforms.
• Processes and archives Inspector Daily Reports, meeting minutes, and field documentation.
• Performs periodic quality checks on documents, files, databases, and metadata to confirm completeness, accuracy, and compliance with Metro requirements.
• Supports timely retrieval and assembly of documents for internal reviews, Metro requests, and external audits.
• Supports contract closeout, including assembly and turnover of project records.
• Performs other administrative support functions for the field office as needed.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Approximately 3+ years of document control experience, preferably on construction or public infrastructure projects.
• Experience supporting a construction management or owner's representative field office is a plus.
• Proficiency with Microsoft Office, SharePoint, and electronic document management or PMIS platforms.
• Strong organizational skills, attention to detail, and the ability to manage high document volume against deadlines.
• Clear written and verbal communication skills.
• Must be able to work on-site in the Los Angeles area.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $70,000 to $115,000 per year (depending on qualifications)

What We Offer

Ramos Consulting Services, now a part of Colliers Engineering & Design, offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:

• Employer-Provided Healthcare: 100% employer-paid medical, dental, and vision insurance for employee base plans. We also provide a 40% employer contribution toward dependent or family coverage plans.
• Paid Time Off: 120 hours of combined PTO and Sick Time annually, in addition to paid holidays.
• Retirement Planning: Participation in a 401(k) retirement plan with a generous company match of 50% on the first 6% of employee contributions.
• Flexible Spending Accounts: Pre-tax FSA/HSA options for medical, dental, and dependent care expenses to help manage out-of-pocket costs.
• Employee Wellness & Support: 100% employer-paid Employee Assistance Program (EAP) providing 24/7 confidential support for work-life balance, financial wellness, and emotional well-being.
• National Resources & Career Growth: As part of the Colliers Engineering & Design national platform, employees have access to expanded technical resources, mentorship, and diverse career development opportunities across the Western United States and beyond.