On-Site Transit Project Document Control Specialist

UNAVAILABLE; Los Angeles (CA); On-site; USD 70,000 - 115,000; Full time

Benefits offered by this job

Employer-paid health insurance

Paid time off & holidays

401(k) with 50% match

FSA/HSA options

Employee Assistance Program

Career growth opportunities

Job summary

Ramos CS, now part of Colliers Engineering & Design, is seeking a Document Control Specialist to support the Construction Management team on an LA Metro capital project. You will maintain project records, manage submissions, and ensure compliance with Metro's documentation standards.

The ideal candidate has 3+ years in document control, proficiency with MS Office and SharePoint, and the ability to work on-site in the Los Angeles area.

Qualifications

• High school diploma or equivalent required; an associate or bachelor's degree is preferred.
• 3+ years of document control experience, preferably on construction or public infrastructure projects.
• On-site work in the Los Angeles area is required.
• Strong organizational skills and attention to detail; ability to manage high document volume against deadlines.
• Clear written and verbal communication skills.

Responsibilities

• Collect, log, distribute, and transmit project documents and records.
• Create, log, distribute, and file contract correspondence and electronic files per procedures.
• Maintain logs for submittals, RFIs, NCRs, changes, and other contract records.
• Maintain current contract drawings and specifications with revisions and bulletins.
• Upload and manage documents in Metro PMIS and SharePoint.
• Process and archive Inspector Daily Reports, meeting minutes, and field documentation.
• Perform periodic quality checks on documents, files, databases, and metadata.
• Support retrieval for internal reviews, Metro requests, and external audits.
• Support contract closeout and turnover of project records.
• Provide other administrative support for the field office.

Skills

MS Office

SharePoint

Document management systems

Communication skills

Organizational skills

Education

High school diploma or equivalent required

Associate degree preferred

Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

PMIS platforms

Electronic Document Management

Job description

Ramos CS, now part of Colliers Engineering & Design, is seeking a Document Control Specialist to support the Construction Management team on an LA Metro capital project. You will maintain project records, manage submissions, and ensure compliance with Metro's documentation standards.

The ideal candidate has 3+ years in document control, proficiency with MS Office and SharePoint, and the ability to work on-site in the Los Angeles area.