On-Site Supply Chain Admin & Data Specialist

Prospiant; Dallas (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Gibraltar is seeking a Supply Chain Administrative Assistant to support purchasing, inventory and data administration. On-site role located in Air Vent, Dallas, TX, requiring 1–3 years in supply chain or admin support. Strong Excel skills and familiarity with ERP systems are preferred.

The role involves PO creation, vendor follow-up, stock reconciliation, and preparing reports for leadership, with occasional vendor visits to local suppliers.

Qualifications

• 1–3 years of experience in supply chain, purchasing, or general administrative support.
• High school diploma or equivalent; Associate’s or Bachelor’s degree in Business or Supply Chain Management is a plus.
• Proficiency in Microsoft Office Suite (Word, Outlook, and strong Excel skills).
• Familiarity with ERP software (e.g., SAP, Oracle, NetSuite) or warehouse management systems is highly preferred.

Responsibilities

• Purchasing & Inventory Support: create, issue, and track purchase orders in ERP or SCM system; follow up with vendors on open orders and delivery timelines; update stock records and perform stock counts; verify received items against invoices.
• Data & Administrative Support: organize files, compile supply chain reports (inventory summaries, vendor performance, budget trackers); schedule meetings with vendors and manage calendars; handle departmental correspondence.
• Other duties as assigned.

Skills

Microsoft Office Suite

Written/verbal communication

Organizational skills

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in Business or Supply Chain Management

Tools

SAP

Oracle

NetSuite

Job description

Gibraltar is seeking a Supply Chain Administrative Assistant to support purchasing, inventory and data administration. On-site role located in Air Vent, Dallas, TX, requiring 1–3 years in supply chain or admin support. Strong Excel skills and familiarity with ERP systems are preferred.

The role involves PO creation, vendor follow-up, stock reconciliation, and preparing reports for leadership, with occasional vendor visits to local suppliers.