On-Site Staffing Coordinator — Events & Logistics

Proof of the Pudding; Frisco (TX); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Growth opportunities

Part-time to full-time growth

Job summary

RS3 Strategic Hospitality powered by Proof of the Pudding is seeking a Staffing Assistant to support on-site staffing and logistics for Comerica Center events in Frisco, TX. The role involves recruiting, sign-in, payroll data entry, and staff coordination across multiple daily tasks.

The position starts part-time with potential to grow into a full-time role with expanded responsibilities, including scheduling, travel arrangements, and material management for events.

Qualifications

• Previous administrative, event, or office coordination experience preferred.
• Strong attention to detail and accuracy in data entry and documentation.
• Proficient with spreadsheets (Microsoft) and general office tools.
• Strong interpersonal and communication skills (written, verbal, in-person).
• Ability to multitask and manage priorities in a fast-paced environment.
• Calm under pressure and solutions-focused when handling unexpected changes.
• Comfortable working long shifts and on your feet for extended periods.

Responsibilities

• Review resumes, screen applicants, schedule interviews and assist with onboarding new hires.
• Review, post, and update schedules on staffing payroll platforms.
• Communicate with staff via email, phone, and in-person regarding inquiries and updates.
• Support management and other departments; update menus and documents.
• Assist in booking accommodation and flights, organize employee records and sign-in/out staff.
• Record daily hours and verify data for payroll.
• Manage distribution, tracking of radios, keys, uniforms, wristbands, passes.
• Provide directions and key event information to staff and volunteers.
• Ensure staff are in proper uniform and properly badged.
• Assist with signage, schedules, and coordination materials.
• Assist with event closing tasks, collect equipment, log final hours, secure areas.
• Practice teamwork and support administrative staff as needed.

Skills

Administrative experience

Event coordination

Data entry

Spreadsheets

Communication

Tools

Microsoft Excel

Job description

RS3 Strategic Hospitality powered by Proof of the Pudding is seeking a Staffing Assistant to support on-site staffing and logistics for Comerica Center events in Frisco, TX. The role involves recruiting, sign-in, payroll data entry, and staff coordination across multiple daily tasks.

The position starts part-time with potential to grow into a full-time role with expanded responsibilities, including scheduling, travel arrangements, and material management for events.