On-Site Shipping, Receiving & Admin Coordinator

DL Cooling, Inc.; Santa Maria (CA); On-site; USD 38,000 - 48,000; Full time

Job summary

DL Cooling, Inc. is seeking a Shipping, Receiving & Administrative Assistant for a full-time, on-site role in the Santa Maria area. You will coordinate shipments, verify orders, prepare packing lists, and maintain inventory records.

Responsibilities include receiving deliveries, organizing storage, answering phones, greeting visitors, and supporting office tasks such as filing and data entry. You will work with operations and management to keep daily warehouse workflow smooth.

Qualifications

• Proficient in filing, data entry, and document organization.
• Professional phone etiquette and clear communication with customers, vendors, and team members.
• Experience or aptitude in executive administrative tasks like calendar coordination or basic reporting.
• Ability to handle shipping/receiving tasks and verify orders.
• Strong attention to detail, reliability, and time management in a fast-paced setting.
• Familiarity with email, spreadsheets, and office software; ERP experience is a plus.

Responsibilities

• Coordinate incoming and outgoing shipments and verify orders.
• Prepare packing lists and update inventory records.
• Receive deliveries and organize storage areas; maintain a clean, orderly workspace.
• Answer phones, greet visitors, and handle general correspondence.
• Support office tasks including filing, data entry, and document preparation.
• Collaborate with operations and management to ensure timely shipping and accurate records.

Skills

Administrative skills

Phone etiquette

Executive support

Shipping & receiving

Attention to detail

Data entry

Inventory/ERP experience

Basic computer skills

Tools

ERP systems

Job description

DL Cooling, Inc. is seeking a Shipping, Receiving & Administrative Assistant for a full-time, on-site role in the Santa Maria area. You will coordinate shipments, verify orders, prepare packing lists, and maintain inventory records.

Responsibilities include receiving deliveries, organizing storage, answering phones, greeting visitors, and supporting office tasks such as filing and data entry. You will work with operations and management to keep daily warehouse workflow smooth.