Shipping, Receiving & Administrative Assistant

DL Cooling, Inc.; Santa Maria (CA); On-site; USD 38,000 - 48,000; Full time

Job summary

DL Cooling, Inc. is seeking a Shipping, Receiving & Administrative Assistant for a full-time, on-site role in the Santa Maria area. You will coordinate shipments, verify orders, prepare packing lists, and maintain inventory records.

Responsibilities include receiving deliveries, organizing storage, answering phones, greeting visitors, and supporting office tasks such as filing and data entry. You will work with operations and management to keep daily warehouse workflow smooth.

Qualifications

• Proficient in filing, data entry, and document organization.
• Professional phone etiquette and clear communication with customers, vendors, and team members.
• Experience or aptitude in executive administrative tasks like calendar coordination or basic reporting.
• Ability to handle shipping/receiving tasks and verify orders.
• Strong attention to detail, reliability, and time management in a fast-paced setting.
• Familiarity with email, spreadsheets, and office software; ERP experience is a plus.

Responsibilities

• Coordinate incoming and outgoing shipments and verify orders.
• Prepare packing lists and update inventory records.
• Receive deliveries and organize storage areas; maintain a clean, orderly workspace.
• Answer phones, greet visitors, and handle general correspondence.
• Support office tasks including filing, data entry, and document preparation.
• Collaborate with operations and management to ensure timely shipping and accurate records.

Skills

Administrative skills

Phone etiquette

Executive support

Shipping & receiving

Attention to detail

Data entry

Inventory/ERP experience

Basic computer skills

Tools

ERP systems

Job description

Role Description

The Shipping, Receiving & Administrative Assistant is a full-time, on-site role based in the Santa Maria area. This position is responsible for coordinating incoming and outgoing shipments, including verifying orders, preparing packing lists, and updating inventory records. The role includes receiving deliveries, organizing storage areas, and maintaining a clean, orderly workspace. Administrative responsibilities involve answering phones, greeting visitors, managing correspondence, and supporting office tasks such as filing, data entry, and document preparation. The assistant collaborates with operations and management to ensure timely shipping, accurate records, and smooth day-to-day office and warehouse workflow.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including filing, data entry, and document organization.
• Professional Phone Etiquette and effective Communication skills for interacting with customers, vendors, and team members.
• Experience or aptitude in Executive Administrative Assistance, such as calendar coordination, basic reporting, or supporting management as needed.
• Ability to handle shipping and receiving tasks, including inventory tracking, order verification
• Strong attention to detail, reliability, and time-management skills in a fast-paced setting.
• Proficiency with basic computer applications (email, spreadsheets, and office software); experience with inventory or ERP systems is a plus.
• Previous experience in an administrative, warehouse, or operations support role is preferred but not required.