On-Site Secretary II — Govt Contract Admin & Records

careers-uicalaska; Fairfield (CA); Presencial; USD 30 000 - 43 000; Tempo integral

Resumo da oferta

Bowhead seeks an experienced Secretary II to provide administrative support for the BTS contract at Travis AFB. The role involves preparing correspondence, managing records, scheduling, and ensuring contract documentation is accurate and complete.

On-site duties emphasize organization and confidentiality in mission-critical operations. Responsibilities include document control, meetings coordination, safety compliance, and timekeeping support.

Qualificações

• High school diploma or equivalent required; Associate’s degree preferred in Business Administration, Office Management, or related field.
• Strong written and verbal communication skills.
• Ability to manage records, filing systems, and correspondence with accuracy and confidentiality.
• 2–3 years of clerical/secretarial experience; 3–5 years in Government contracting, telecommunications, or technical project office preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with DoD administrative systems (TRIRIGA, CAIRS/TMS, CVC).
• Typing speed 50+ WPM; ability to work with various stakeholders.

Responsabilidades

• Administrative Support – Prepare correspondence, technical reports, and contract deliverables per PWS requirements.
• Records Management – Maintain rosters, training records, service order logs, and quality control records.
• Scheduling & Coordination – Assist PM with meetings, safety briefings, training, and appointments; prepare agendas and minutes.
• Document Control – Track, format, and distribute controlled documents (dig permits, outage reports, environmental records).
• Customer & Staff Interface – Serve as admin contact for Government reps, subcontractors, Bowhead employees; maintain professional communication.
• Safety & Compliance – Support submission of OSHA, hazardous waste, incident, and environmental reports.
• Financial & Timekeeping – Assist with timesheets, travel vouchers, purchasing documentation, and supply orders.
• Other duties as assigned

Conhecimentos

MS Office Proficiency

English fluency

Records management

Attention to detail

Communication skills

Formação académica

High school diploma

Associate’s degree in Business Admin or related field

Ferramentas

TRIRIGA

CAIRS/TMS

CVC

Microsoft Office

Descrição da oferta de emprego

Bowhead seeks an experienced Secretary II to provide administrative support for the BTS contract at Travis AFB. The role involves preparing correspondence, managing records, scheduling, and ensuring contract documentation is accurate and complete.

On-site duties emphasize organization and confidentiality in mission-critical operations. Responsibilities include document control, meetings coordination, safety compliance, and timekeeping support.