On-Site Reception & Office Ops Specialist

Talentify; Coppell (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Talentify is seeking a friendly and professional Receptionist to be the first point of contact for visitors and employees. You will manage front desk operations, provide admin support, and help maintain an organized, welcoming office environment.

Ideal candidates will have strong communication, multitasking, and discretion, with experience in MS Office and web conferencing tools. This is an on-site role supporting daily office operations in Coppell, Texas.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Prior receptionist or administrative support experience is preferred.
• Demonstrated communication skills, both written and verbal.
• Ability to juggle multiple tasks with minimal supervision.
• Strong organizational skills and attention to detail.
• Professional, friendly demeanor with strong customer service orientation.
• Discretion and confidentiality when handling information.

Responsibilities

• Greet visitors and direct inquiries in a courteous, professional manner.
• Manage front desk operations and respond to messages promptly.
• Receive, sort, and distribute mail and deliveries; prepare outgoing items.
• Maintain reception area and meeting rooms in a clean, organized state.
• Coordinate visitor check-in and security protocols.
• Provide general administrative support: data entry, filing, scanning.
• Monitor office supplies and coordinate procurement as needed.
• Schedule internal meetings and coordinate conference rooms.
• Assist with onboarding activities for new employees.
• Communicate with vendors and facilities for issue resolution.
• Maintain accurate records and documentation for office operations.

Skills

Communication

Multitasking

Time management

Customer service

Discretion

Problem solving

Education

High school diploma or equivalent

Undergraduate degree preferred

Tools

Windows OS

Microsoft 365

Teams

Zoom

Webex

Job description

Talentify is seeking a friendly and professional Receptionist to be the first point of contact for visitors and employees. You will manage front desk operations, provide admin support, and help maintain an organized, welcoming office environment.

Ideal candidates will have strong communication, multitasking, and discretion, with experience in MS Office and web conferencing tools. This is an on-site role supporting daily office operations in Coppell, Texas.