On-Site Property Admin & Resident Services

AKAM Living Services, Inc.; New York (NY); On-site; USD 34,000 - 41,000; Full time

Job summary

AKAM Living Services, Inc. in New York, NY is seeking an On-Site Administrative Assistant to support the property management team and ensure smooth daily operations.

You will be the primary point of contact for residents, vendors, and staff, requiring excellent organizational, communication, and customer service skills. The role involves general administrative duties, record maintenance in property management software, scheduling, and coordination of meetings and events.

Qualifications

• High school diploma or equivalent; an associate degree is a plus.
• 1–3 years of administrative experience, preferably in property management.
• Proficiency with Microsoft Office and property management software (Yardi/RealPage or similar).
• Excellent verbal and written communication and strong organizational skills.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.

Responsibilities

• Be onsite at the property management office as required.
• Serve as first point of contact for residents, visitors, and vendors with professional communication.
• Perform general admin duties: phones, emails, filing, scanning, data entry; maintain records.
• Prepare reports, notices, and correspondence for management and residents.
• Assist with meetings, inspections, and property-related events; manage work orders and status updates.
• Support accounting tasks: invoices, payments, and petty cash reconciliation.
• Maintain office supplies and ensure equipment functions properly.
• Demonstrate professionalism and represent AKAM positively in all interactions.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Independent work

Education

High school diploma

Associate's degree preferred

Tools

Yardi

Fresh Service

SharePoint

Microsoft Outlook

Excel

Word

Monday.com

Avid

Site-Compli

Job description

AKAM Living Services, Inc. in New York, NY is seeking an On-Site Administrative Assistant to support the property management team and ensure smooth daily operations.

You will be the primary point of contact for residents, vendors, and staff, requiring excellent organizational, communication, and customer service skills. The role involves general administrative duties, record maintenance in property management software, scheduling, and coordination of meetings and events.