On-Site Project Data Analyst: Contracts & Schedules

Natives of Kodiak Incorporated; Yuma (AZ); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401K retirement plan

Life insurance

Job summary

Natives of Kodiak Incorporated seeks an On-Site Project Data Analyst to track contracts, change orders, and project financials. This role supports project managers, maintains schedules, and ensures accurate billing and reporting in government systems.

Qualifications include a Bachelor’s degree in a related field, at least two years in a similar role, advanced Excel, PowerPoint, Word, and strong interpersonal skills. Familiarity with MS Office, Access, and scheduling software is a plus.

Qualifications

• 2 years experience in a similar role as Project Analyst is a must or equivalent experience.
• Bachelor’s Degree in related business field, or equivalent experience preferred.
• Advanced Power Point and Word skills are required.
• Advanced Excel Skills required.
• Strong interpersonal communication skills.
• Strong computer skills including scheduling software and Microsoft Office products.
• Microsoft Access experience is a plus.
• Maximo or IlSS experience is a plus.

Responsibilities

• Track customer contracts and any change orders
• Track subcontracts and any related change orders, ensuring alignment with the project
• Ensure all contracts and change orders have been executed by the Project Manager or General Manager
• Review billings for accuracy and ensure all signatures are present.
• Submit billing to customer.
• Log billings in log to track outstanding invoices.
• Collect all vendor invoices from Project Managers weekly.
• Ensure all vendors invoices are received at project site and home office.
• Upload invoices on Egnyte and enter invoice log.
• Identify invoices overdue
• Enter invoices for payment
• Reconcile vendor statements.
• Gather and enter weekly timesheets into Jamis
• Maintain files with all project documentation.
• Upon project completion, archive all project documentation.
• Assist PM with quarter work orders
• Enter work orders in GOVT system
• Provide contract mandatory reports to client as required
• Prepare Daily Report/Enter all information for each work plan in the database (Microsoft Access) to generate the daily report
• Gather/submit required information for new hires
• Prepare NDA forms for new hires and submit for signature.
• Request and prepare badges for new employees
• Prepare task order with information & photos after each task is complete and send them to client for signature.
• Prepare folders for estimates and photos for each work plan in Egnyte.
• Track/update employee roster
• Track and keep a list of fence breaches
• Track work orders, uploads photos, invoices, task receipts, daily reports, Gov’t inspection reports, and signed WARs in ILSS.
• Track/submit billing each month and QC with PM before submitting for COR approval.
• Prepare list of tasks and send to CBP Exec Asst to obtain environmental/real estate clearance
• Enter all information on approved task orders in ILSS to create work plans
• Review Tracker & Schedule to check numbers are correct and match with ILSS.

Skills

Advanced Excel skills

Advanced PowerPoint

Strong interpersonal communication

Strong computer skills

Microsoft Office proficiency

Education

Bachelor’s Degree in related business field

Tools

Microsoft Access

Maximo

IlSS

Job description

Natives of Kodiak Incorporated seeks an On-Site Project Data Analyst to track contracts, change orders, and project financials. This role supports project managers, maintains schedules, and ensures accurate billing and reporting in government systems.

Qualifications include a Bachelor’s degree in a related field, at least two years in a similar role, advanced Excel, PowerPoint, Word, and strong interpersonal skills. Familiarity with MS Office, Access, and scheduling software is a plus.