Project Data Analyst- Yuma, AZ

Natives of Kodiak Incorporated; Yuma (AZ); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401K retirement plan

Life insurance

Job summary

Natives of Kodiak Incorporated seeks an On-Site Project Data Analyst to track contracts, change orders, and project financials. This role supports project managers, maintains schedules, and ensures accurate billing and reporting in government systems.

Qualifications include a Bachelor’s degree in a related field, at least two years in a similar role, advanced Excel, PowerPoint, Word, and strong interpersonal skills. Familiarity with MS Office, Access, and scheduling software is a plus.

Qualifications

• 2 years experience in a similar role as Project Analyst is a must or equivalent experience.
• Bachelor’s Degree in related business field, or equivalent experience preferred.
• Advanced Power Point and Word skills are required.
• Advanced Excel Skills required.
• Strong interpersonal communication skills.
• Strong computer skills including scheduling software and Microsoft Office products.
• Microsoft Access experience is a plus.
• Maximo or IlSS experience is a plus.

Responsibilities

• Track customer contracts and any change orders
• Track subcontracts and any related change orders, ensuring alignment with the project
• Ensure all contracts and change orders have been executed by the Project Manager or General Manager
• Review billings for accuracy and ensure all signatures are present.
• Submit billing to customer.
• Log billings in log to track outstanding invoices.
• Collect all vendor invoices from Project Managers weekly.
• Ensure all vendors invoices are received at project site and home office.
• Upload invoices on Egnyte and enter invoice log.
• Identify invoices overdue
• Enter invoices for payment
• Reconcile vendor statements.
• Gather and enter weekly timesheets into Jamis
• Maintain files with all project documentation.
• Upon project completion, archive all project documentation.
• Assist PM with quarter work orders
• Enter work orders in GOVT system
• Provide contract mandatory reports to client as required
• Prepare Daily Report/Enter all information for each work plan in the database (Microsoft Access) to generate the daily report
• Gather/submit required information for new hires
• Prepare NDA forms for new hires and submit for signature.
• Request and prepare badges for new employees
• Prepare task order with information & photos after each task is complete and send them to client for signature.
• Prepare folders for estimates and photos for each work plan in Egnyte.
• Track/update employee roster
• Track and keep a list of fence breaches
• Track work orders, uploads photos, invoices, task receipts, daily reports, Gov’t inspection reports, and signed WARs in ILSS.
• Track/submit billing each month and QC with PM before submitting for COR approval.
• Prepare list of tasks and send to CBP Exec Asst to obtain environmental/real estate clearance
• Enter all information on approved task orders in ILSS to create work plans
• Review Tracker & Schedule to check numbers are correct and match with ILSS.

Skills

Advanced Excel skills

Advanced PowerPoint

Strong interpersonal communication

Strong computer skills

Microsoft Office proficiency

Education

Bachelor’s Degree in related business field

Tools

Microsoft Access

Maximo

IlSS

Job description

Career Opportunities with Natives of Kodiak Incorporated

A great place to work.

Careers At Natives of Kodiak Incorporated

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KOMAN Advantage, LLC is hiring for an On-Site Project Data Analyst. This role is responsible for tracking customer contracts, change orders, and monies, ensuring that changes are made in Govt software, in addition to maintaining, tracking, analyzing project schedules, progress measurement, cost estimates and variances.

Why would I want to work here?

• Benefits selected start first of month after hire
• Robust benefit options: medical, vision, dental, additional life insurance, critical illness, additional hospitalization coverage, pet insurance, and identity theft offerings
• Company paid 1X salary life insurance, short term disability and long-term disability insurance
• Company match up to 4% on 401K
• Joining a company focused on being an employer of choice

Essential Functions:

• Track customer contracts and any change orders
• Track subcontracts and any related change orders, ensuring that they are aligned with the project
• Ensure all contracts and change orders have been executed by the Project Manager or General Manager
• Review billings for accuracy and ensure all signatures are present.
• Submit billing to customer.
• Log billings in log to track outstanding invoices.
• Collect all vendor invoices from Project Managers on a weekly basis.
• Ensure all vendors invoices are received at project site and home office.
• Upload invoices on Egnyte and enter invoice log.
• Identify invoices overdue
• Enter invoices for payment
• Reconcile vendor statements.
• Gather and enter weekly timesheets into Jamis
• Maintain files with all project documentation.
• Upon project completion, archive all project documentation.
• Assist PM with quarter work orders
• Enter work orders in GOVT system
• Provide contract mandatory reports to client as required
• Prepare Daily Report/Enter all the information for each work plan in the database (Microsoft Access) to generate the daily report
• Gather/submit required information for new hires
• Prepare NDA forms for new hires and submit for signature.
• Request and prepare badges for new employees
• Prepare task order with information & photos after each task is complete and send them to client for signature.
• Prepare folders for estimates and photos for each work plan in Egnyte.
• Track/update employee roster
• Track and keep a list of fence breaches
• Track work orders, uploads photos, invoices, task receipts, daily reports, Gov’t inspection reports, and signed WARs in ILSS.
• Track/submit billing each month and QC with PM before submitting for COR approval.
• Prepare list of tasks and send to CBP Exec Asst to obtain environmental/real estate clearance
• Enter all information on approved task orders in ILSS to create work plans
• Review Tracker & Schedule to check numbers are correct and match with ILSS.

Education/Certifications:

• Bachelor’s Degree in related business field, or equivalent experience preferred.

Required Qualifications:

• 2 years experience in a similar role as Project Analyst is a must or equivalent experience
• Advanced Power Point and Word
• Advanced Excel Skills
• Strong interpersonal communication skills.
• Strong computer skills including scheduling software and Microsoft Office products.
• Microsoft Access experience is a plus
• (Maximo or IlSS) experience is a plus.

Work Environment and Physical Requirements:

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required, sometimes for extended periods, to walk, stand, or sit.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• The employee is occasionally required to climb ladders or stairs; use hands to type, finger, handle, or feel; reach with hands and arms; balance, stoop, kneel, crouch, or crawl; and get in and out of vehicles. The employee may occasionally lift and/or move small or large objects up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
• While performing the duties of this job, the employee is frequently exposed to outside weather conditions and occasionally exposed to moving mechanical parts and high, precarious places. The noise level in the work environment is usually moderate.
• Typical hours are Monday through Friday, 7:00 AM to 4:00 PM, however hours can fluctuate depending on project needs to include evenings, nights, and weekends.
• Local travel to construction worksites may be required.

KOMAN is an Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.

As a Federal Contract Employer, KOMAN Families of Companies follows Federal Laws as it pertains to drug testing. All candidates who receive a written offer of employment will be required to undergo drug testing for commonly abused controlled substances in accordance with Federal Law. It is important to note although a State may have legalized a controlled substance, if the controlled substance is illegal per Federal Law, it is then considered to be illegal. KOMAN Families of Companies is a Drug-Free Workplace. Successful completion of a background and DMV record check also must be completed prior to hire.

Preference will be given to Natives of Kodiak, Inc. Shareholders and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i)