Project Data Analyst- Tucson, AZ

Natives of Kodiak Incorporated; Tucson (AZ); On-site; USD 60,000 - 80,000; Full time

Job summary

Natives of Kodiak Incorporated is seeking an On-Site Project Data Analyst in Tucson, Arizona. The role involves tracking customer contracts, analyzing project schedules, and ensuring accurate billing. Candidates should have a Bachelor's Degree and at least 2 years of relevant experience.

The ideal applicant will possess advanced Microsoft Excel skills and strong communication abilities. This position may require local travel and involves a variety of administrative responsibilities supporting project managers.

Qualifications

• 2 years experience in a similar role as Project Analyst is a must.
• Experience with Maximo or ILSS is a plus.

Responsibilities

• Track customer contracts and any change orders.
• Ensure all contracts and change orders have been executed.
• Maintain files with all project documentation.

Skills

Advanced Excel Skills

Strong interpersonal communication skills

Microsoft Access experience

Advanced Power Point and Word

Education

Bachelor’s Degree in related business field

Tools

Microsoft Office products

Scheduling software

Job description

KOMAN Construction is hiring for an On‑Site Project Data Analyst. This job is responsible for tracking customer contracts, change orders, and monies, ensuring that changes are made in government software, in addition to maintaining, tracking, analyzing project schedules, progress measurement, cost estimates and variances.

Essential Functions

• Track customer contracts and any change orders
• Track subcontracts and any related change orders, ensuring that they are aligned with the project
• Ensure all contracts and change orders have been executed by the Project Manager or General Manager
• Review billings for accuracy and ensure all signatures are present
• Submit billing to customer
• Log billings in log to track outstanding invoices
• Collect all vendor invoices from Project Managers on a weekly basis
• Ensure all vendor invoices are received at project site and home office
• Upload invoices on Egnyte and enter invoice log
• Identify invoices overdue
• Enter invoices for payment
• Reconcile vendor statements
• Gather and enter weekly timesheets into Jamis
• Maintain files with all project documentation
• Upon project completion, archive all project documentation
• Assist PM with quarter work orders
• Enter work orders in GOVT system
• Provide contract mandatory reports to client as required
• Prepare Daily Report/Enter all the information for each work plan in the database (Microsoft Access) to generate the daily report
• Gather/submit required information for new hires
• Prepare NDA forms for new hires and submit for signature
• Request and prepare badges for new employees
• Prepare task order with information & photos after each task is complete and send them to client for signature
• Prepare folders for estimates and photos for each work plan in Egnyte
• Track/update employee roster
• Track and keep a list of fence breaches
• Track work orders, upload photos, invoices, task receipts, daily reports, Gov’t inspection reports, and signed WARs in ILSS
• Track/submit billing each month and QC with PM before submitting for COR approval
• Prepare list of tasks and send to CBP Exec Asst to obtain environmental/real estate clearance
• Enter all information on approved task orders in ILSS to create work plans
• Review Tracker & Schedule to check numbers are correct and match with ILSS

Education / Certifications

• Bachelor’s Degree in related business field, or equivalent experience preferred

Required Qualifications

• 2 years experience in a similar role as Project Analyst is a must or equivalent experience
• Advanced Power Point and Word
• Advanced Excel Skills
• Strong interpersonal communication skills
• Strong computer skills including scheduling software and Microsoft Office products
• Microsoft Access experience is a plus
• (Maximo or IlSS) experience is a plus

Work Environment and Physical Requirements

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required, sometimes for extended periods, to walk, stand, or sit.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• The employee is occasionally required to climb ladders or stairs; use hands to type, finger, handle, or feel; reach with hands and arms; balance, stoop, kneel, crouch, or crawl; and get in and out of vehicles. The employee may occasionally lift and/or move small or large objects up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
• While performing the duties of this job, the employee is frequently exposed to outside weather conditions and occasionally exposed to moving mechanical parts and high, precarious places. The noise level in the work environment is usually moderate.
• Typical hours are Monday through Friday, 7:00 AM to 4:00 PM, however hours can fluctuate depending on project needs to include evenings, nights, and weekends.
• Local travel to construction worksites may be required.

Equal Opportunity Employer

KOMAN is an Equal Opportunity Employer to all protected groups, including protected veterans and individuals with disabilities.

Drug Testing Policy

As a Federal Contract Employer, KOMAN Families of Companies follows Federal Laws as it pertains to drug testing. All candidates who receive a written offer of employment will be required to undergo drug testing for commonly abused controlled substances in accordance with Federal Law. It is important to note although a State may have legalized a controlled substance, if the controlled substance is illegal per Federal Law, it is then considered to be illegal. KOMAN Families of Companies is a Drug‑Free Workplace. Successful completion of a background and DMV record check also must be completed prior to hire.

Preferred Candidates

Preference will be given to Natives of Kodiak, Inc. Shareholders and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).