Project Admin

Insight Global; Dallas (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Insight Global in Dallas, Texas is seeking a detail-oriented Project Administrator to support a fast-paced construction jobsite. You will manage project documentation, coordination of onboarding, compliance, and ensure accuracy of reporting and financial tracking.

The ideal candidate brings 3+ years of administrative experience in construction or project-based environments, excels in Excel and MS Office, and can collaborate effectively with field teams, project managers, and subcontractors to

Qualifications

• Bachelor’s degree preferred
• 3+ years of administrative experience in construction, engineering, or project-based environments
• Exposure to jobsite operations, project coordination, or field support strongly preferred
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced jobsite environment
• Excellent communication skills with the ability to work cross-functionally with field teams and corporate stakeholders
• Proficiency in Microsoft Office, especially Excel (tracking, reporting)
• Highly organized, proactive, and able to work independently while supporting a larger project team
• Reliable, consistent attendance (Mon-Fri, on-site presence required) Construction Industry Experience

Responsibilities

• Provide on-site administrative support to Project Managers and field leadership, ensuring smooth day-to-day jobsite operations
• Coordinate onboarding and offboarding of field personnel, including badging, site access, safety documentation, drug screenings, and new hire orientation logistics in collaboration with HR and safety teams
• Maintain and manage jobsite documentation, including Safety reports and compliance records, Daily logs and labor reports, Delivery tickets and material tracking, Project and subcontractor documentation
• Support project controls by assisting with Submittal tracking, RFI logs and updates, Document control and version management
• Track and process jobsite-related financial and administrative items, including Expense tracking and credit card reconciliation, Data entry and Excel reporting, Routing invoices, checks, and supporting documentation to correct cost codes/jobs
• Act as a liaison between the field, project teams, HR, and corporate to ensure alignment on staffing, compliance, and project documentation
• Assist with jobsite logistics, including coordinating supplies, managing inventory for field operations, and supporting site setup needs
• Ensure all documentation and reporting is accurate, up to date, and audit-ready in line with project and safety requirements

Skills

Attention to detail

Communication

Organizational skills

Cross-functional collaboration

On-site operations

Education

Bachelor’s degree preferred

Tools

Excel

Microsoft Office Suite

Job description

Job Description

The company is seeking a detail-oriented and highly organized Project Administrator to support a fast-paced, active construction jobsite. This role plays a critical part in daily field operations by managing project documentation, coordinating onboarding and compliance, and ensuring the accuracy of jobsite reporting and financial tracking.

The ideal candidate has hands-on administrative experience within construction or project-based environments and thrives working directly with field teams, project managers, and subcontractors in a dynamic jobsite setting.

Provide on-site administrative support to Project Managers and field leadership, ensuring smooth day-to-day jobsite operations

Coordinate onboarding and offboarding of field personnel, including badging, site access, safety documentation, drug screenings, and new hire orientation logistics in collaboration with HR and safety teams

Maintain and manage jobsite documentation, including:

• Safety reports and compliance records
• Daily logs and labor reports
• Delivery tickets and material tracking
• Project and subcontractor documentation

Support project controls by assisting with:

• Submittal tracking
• RFI logs and updates
• Document control and version management

Track and process jobsite-related financial and administrative items, including:

• Expense tracking and credit card reconciliation
• Data entry and Excel reporting
• Routing invoices, checks, and supporting documentation to correct cost codes/jobs

Act as a liaison between the field, project teams, HR, and corporate to ensure alignment on staffing, compliance, and project documentation

Assist with jobsite logistics, including coordinating supplies, managing inventory for field operations, and supporting site setup needs

Ensure all documentation and reporting is accurate, up to date, and audit-ready in line with project and safety requirements

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Bachelor’s degree preferred

3+ years of administrative experience in construction, engineering, or project-based environments

Exposure to jobsite operations, project coordination, or field support strongly preferred

Strong attention to detail with the ability to manage multiple priorities in a fast-paced jobsite environment

Excellent communication skills with the ability to work cross-functionally with field teams and corporate stakeholders

Proficiency in Microsoft Office, especially Excel (tracking, reporting)

Highly organized, proactive, and able to work independently while supporting a larger project team

Reliable, consistent attendance (Monday–Friday, on-site presence required) Construction Industry Experience