On-Site Project Admin and Coordination Specialist

MSCCN; Millersport (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Bechtel in Millersport, Ohio seeks an Administrative Assistant to provide day-to-day support for project teams. You will coordinate calendars, meetings, travel, and correspondence while upholding company procedures and confidentiality.

The role requires strong organizational, written and verbal communication skills, proficiency with Microsoft 365, and the ability to handle multiple priorities in a fast-paced, on-site environment on a large construction project.

Qualifications

• Experience supporting teams in a professional office environment.
• Ability to handle multiple priorities and changing deadlines.
• Strong written and verbal communication skills.
• Maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft 365 suite (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Performs administrative and clerical support duties for assigned managers and teams.
• Formats, proofs, and distributes documents using approved software.
• Coordinates and schedules meetings, conference calls, and team events.
• Maintains calendars, identifies scheduling conflicts, and coordinates resolution as appropriate.
• Assists in preparing agendas, meeting materials, and minutes as required.
• Coordinates domestic travel arrangements and prepares travel itineraries.
• Prepares and processes expense reports using Concur or other approved systems.
• Maintains and distributes departmental information, contact lists, and records as assigned.
• Receives and directs phone calls, visitors, and inquiries in a professional manner.
• Assists with office operations, including supply management, shipping requests, and general administrative support.
• Handles sensitive and confidential information appropriately.
• Stays informed of key priorities and commitments of supported managers and teams.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Interpersonal skills

Customer service

Microsoft 365

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Bechtel in Millersport, Ohio seeks an Administrative Assistant to provide day-to-day support for project teams. You will coordinate calendars, meetings, travel, and correspondence while upholding company procedures and confidentiality.

The role requires strong organizational, written and verbal communication skills, proficiency with Microsoft 365, and the ability to handle multiple priorities in a fast-paced, on-site environment on a large construction project.