Project Admin Assistant — Impactful Infrastructure Support

Bechtel Corporation; Millersport (OH); On-site; USD 38,000 - 48,000; Full time

Job summary

Bechtel is seeking an Administrative Assistant for the Millersport project in Ohio to provide day-to-day office support, manage calendars, travel arrangements, and correspondence, ensuring smooth operations on site. The successful candidate will demonstrate strong written and verbal communication, confidentiality, and proficiency with Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams).

Experience in a professional office environment is preferred, with the ability to work independently

Qualifications

• Experience supporting teams in a professional office environment preferred.

Responsibilities

• Performs administrative and clerical support duties for assigned managers and teams.
• Formats, proofs, and distributes correspondence, reports, presentations, and other documents using approved software applications.
• Coordinates and schedules meetings, conference calls, and team events, including room reservations and meeting logistics.
• Maintains calendars, identifies scheduling conflicts, and coordinates resolution as appropriate. Assists in preparing agendas, meeting materials, and meeting minutes as required.
• Coordinates domestic travel arrangements and prepares travel itineraries.
• Prepares and processes expense reports using Concur or other approved systems.
• Maintains and distributes departmental information, contact lists, and records as assigned. Receives and directs phone calls, visitors, and inquiries in a professional manner. Assists with office operations, including supply management, shipping requests, and general administrative support. Handles sensitive and confidential information appropriately.
• Stays informed of key priorities and commitments of supported managers and teams. Performs other administrative duties as assigned

Skills

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Tools

Concur

Job description

Bechtel is seeking an Administrative Assistant for the Millersport project in Ohio to provide day-to-day office support, manage calendars, travel arrangements, and correspondence, ensuring smooth operations on site. The successful candidate will demonstrate strong written and verbal communication, confidentiality, and proficiency with Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams).

Experience in a professional office environment is preferred, with the ability to work independently