Project Admin Assistant - Millersport, OH

VetJobs; Millersport (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Bechtel in Millersport, Ohio is seeking an Administrative Assistant to provide day-to-day administrative support on the project, handling calendars, meetings, travel, and correspondence.

You will work closely with managers and teams, maintain confidential files, prepare reports, and support office operations using Concur and Microsoft 365 applications.

Qualifications

• High School or GED required with experience supporting teams in professional offices.
• Strong organizational and time-management skills with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication; ability to handle confidential information with discretion.

Responsibilities

• Performs administrative and clerical support for assigned managers and teams.
• Formats and distributes correspondence, reports, and presentations using approved software.
• Coordinates meetings, conference calls, and events; handles room reservations and logistics.

Skills

Calendar management

Travel coordination

Expense reports

Organizational skills

Communication

Education

High School/GED

Tools

Concur

Microsoft 365 (Outlook/Word/Excel/PowerPoint/Teams)

Job description

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview

The project is a 1.3 GW simple-cycle power generation facility located in Millersport, Ohio, being constructed adjacent to a hyperscale data center campus. The facility includes multiple power generation technologies consisting of Solar Titan 130 gas turbines, Siemens SGT800 gas turbines, reciprocating engines, battery energy storage systems (BESS), substations, and associated balance of plant infrastructure.

The scope includes major civil, mechanical, electrical, structural, underground utility, control systems, and commissioning works required to support phased energization and turnover of the facility. Construction will be executed through a combination of direct hire and subcontracted labor supported by modularization, pre-assembly, offsite warehousing, and advanced work packaging methodologies.

Job Summary

This position is for an Administrative Assistant to provide day-to-day administrative support to the project. The successful candidate will perform administrative duties requiring proficiency, accuracy, judgment, initiative, discretion, and knowledge of company procedures and protocol. This role supports efficient office operations through coordination of calendars, meetings, travel arrangements, correspondence, and other team administrative activities.

Major Responsibilities

• Performs administrative and clerical support duties for assigned managers and teams.
• Formats, proofreads, and distributes correspondence, reports, presentations, and other documents using approved software applications.
• Coordinates and schedules meetings, conference calls, and team events, including room reservations and meeting logistics.
• Maintains calendars, identifies scheduling conflicts, and coordinates resolution as appropriate. Assists in preparing agendas, meeting materials, and meeting minutes as required.
• Coordinates domestic travel arrangements and prepares travel itineraries.
• Prepares and processes expense reports using Concur or other approved systems.
• Maintains and distributes departmental information, contact lists, and records as assigned. Receives and directs phone calls, visitors, and inquiries in a professional manner. Assists with office operations, including supply management, shipping requests, and general administrative support. Handles sensitive and confidential information appropriately.
• Stays informed of key priorities and commitments of supported managers and teams. Performs other administrative duties as assigned.

Minimum Education Required

High School/GED

Additional Qualifications and Responsibilities

Education and Experience Requirements:

Required Knowledge and Skills

• Experience supporting teams in a professional office environment preferred.
• Demonstrated organizational and time-management skills. Ability to handle multiple priorities and changing deadlines.
• Strong written and verbal communication skills. Ability to exercise sound judgment and maintain confidentiality.
• Effective interpersonal and customer service skills. Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams. Ability to work effectively both independently and as part of a team.
• Experience coordinating meetings, calendars, and travel arrangements preferred. Experience preparing expense reports preferred.

City

Millersport

State

Ohio

Job Category

Administrative and Support Services

Job Code

Operations_ Specialist

Affiliate Sponsor

Bechtel