Project Admin Assistant – Millersport, OH

VetJobs; Millersport (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Bechtel seeks an Administrative Assistant to provide day-to-day support on a 1.3 GW simple-cycle power generation project in Millersport, Ohio. You will coordinate calendars, meetings, travel, and correspondence, ensuring procedural compliance and professional service across teams.

The ideal candidate has a high school diploma, strong organizational skills, and proficiency with Microsoft 365 apps. This is an on-site role involving office operations, expense reporting, and information management.

Qualifications

• Experience supporting teams in a professional office environment.
• Strong written and verbal communication skills and ability to maintain confidentiality.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities and changing deadlines.

Responsibilities

• Performs administrative and clerical support duties for assigned managers and teams.
• Formats, proofs, and distributes reports, presentations, and documents using approved software.
• Coordinates and schedules meetings, conference calls, and team events; handles logistics.
• Maintains calendars, prepares agendas, materials, and meeting minutes as required.
• Coordinates domestic travel arrangements and prepares itineraries.

Skills

Organizational skills

Time management

Written and verbal communication

Confidentiality

Interpersonal skills

Customer service

Meeting coordination

Education

High School/GED

Tools

Microsoft 365

Job description

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS – Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is “On-Site” at the location detailed in the job post.

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world’s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Project Overview

The project is a 1.3 GW simple-cycle power generation facility located in Millersport, Ohio, being constructed adjacent to a hyperscale data center campus. The facility includes multiple power generation technologies consisting of Solar Titan 130 gas turbines, Siemens SGT800 gas turbines, reciprocating engines, battery energy storage systems (BESS), substations, and associated balance of plant infrastructure. The scope includes major civil, mechanical, electrical, structural, underground utility, control systems, and commissioning works required to support phased energization and turnover of the facility. Construction will be executed through a combination of direct hire and subcontracted labor supported by modularization, pre-assembly, offsite warehousing, and advanced work packaging methodologies.

Job Summary

This position is for an Administrative Assistant to provide day-to-day administrative support to the project. The successful candidate will perform administrative duties requiring proficiency, accuracy, judgment, initiative, discretion, and knowledge of company procedures and protocol. This role supports efficient office operations through coordination of calendars, meetings, travel arrangements, correspondence, and other team administrative activities.

Major Responsibilities

• Performs administrative and clerical support duties for assigned managers and teams.
• Formats, proofreads, and distributes correspondence, reports, presentations, and other documents using approved software applications.
• Coordinates and schedules meetings, conference calls, and team events, including room reservations and meeting logistics.
• Maintains calendars, identifies scheduling conflicts, and coordinates resolution as appropriate. Assists in preparing agendas, meeting materials, and meeting minutes as required.
• Coordinates domestic travel arrangements and prepares travel itineraries.
• Prepares and processes expense reports using Concur or other approved systems.
• Maintains and distributes departmental information, contact lists, and records as assigned. Receives and directs phone calls, visitors, and inquiries in a professional manner. Assists with office operations, including supply management, shipping requests, and general administrative support. Handles sensitive and confidential information appropriately.
• Stays informed of key priorities and commitments of supported managers and teams. Performs other administrative duties as assigned.

Auto req ID 484413BR

Minimum Education Required High School/GED

Additional Qualifications/Responsibilities Education and Experience Requirements:

Required Knowledge And Skills

• Experience supporting teams in a professional office environment preferred.
• Demonstrated organizational and time-management skills. Ability to handle multiple priorities and changing deadlines.
• Strong written and verbal communication skills. Ability to exercise sound judgment and maintain confidentiality.
• Effective interpersonal and customer service skills. Proficiency in Microsoft 365 applications, including Outlook,
• Word, Excel, PowerPoint, and Teams. Ability to work effectively both independently and as part of a team.
• Experience coordinating meetings, calendars, and travel arrangements preferred. Experience preparing expense reports preferred.

City* Millersport

State* Ohio

Job_Category Administrative and Support Services

Job Code Operations_ Specialist

Affiliate SponsorBechtel