On-Site Program Admin Assistant - CTTP & Data Entry

Children's Home of Wyoming Conference; City of Binghamton (NY); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Student Loan Reimbursement

Employee Assistance Program

Employee Discounts

Professional Development

Job summary

Children's Home of Wyoming Conference is seeking an Administrative Assistant for the Critical Time Transition Program (CTTP). The role includes administrative and clerical support, data entry in the EHR and OMH databases, scheduling appointments, and coordination with youth, families, hospitals, and partners.

Responsibilities include maintaining accurate records, generating program reports, handling communications, and ensuring timely documentation and compliance with regulatory requirements.

Qualifications

• High School Diploma or GED required; college degree preferred.
• Experience with healthcare/human services settings is desired.
• Proficient in Microsoft Office; familiarity with EHR/OMH databases preferred.

Responsibilities

• Assist with scheduling intake appointments and care coordination meetings.
• Enter and maintain client demographics, referrals, and service documentation in the EHR.
• Handle referrals routing and ensure timely data entry and reporting in OMH databases.
• Generate reports from EHR/state databases to support operations and audits.
• Provide general administrative support to the CTTP team.
• Coordinate calendars, prepare meeting materials, and manage communications.

Skills

Scheduling

EHR data entry

Record-keeping

Communication

Office administration

Education

High School Diploma / GED

Associate's or Bachelor's degree (preferred)

Tools

Microsoft Office

EHR systems

OMH databases

Job description

Children's Home of Wyoming Conference is seeking an Administrative Assistant for the Critical Time Transition Program (CTTP). The role includes administrative and clerical support, data entry in the EHR and OMH databases, scheduling appointments, and coordination with youth, families, hospitals, and partners.

Responsibilities include maintaining accurate records, generating program reports, handling communications, and ensuring timely documentation and compliance with regulatory requirements.