On-Site Operations Support Specialist I — Data & Admin

Seneca Resources LLC; Pittsburgh (Allegheny County); On-site; USD 28,000 - 33,000; Full time

Job summary

Seneca Resources in Pittsburgh, PA is seeking an Operations Support Specialist 1 to handle data entry, time tracking, and reporting in a fast‑paced office. You will maintain spreadsheets, prepare documents, and support onboarding and daily operations on site.

The role requires detail orientation, reliability, and good communication. Prior admin or operations experience is a plus, with growth potential within a collaborative team environment.

Qualifications

• Detail‑oriented, organized, and proactive; strong communication skills.
• Prior experience in administrative or operations support is a plus.
• Comfortable learning new project‑management and customer systems.

Responsibilities

• Enter time, expenses, invoicing, and operational data into company and client systems.
• Maintain and update spreadsheets, reports, databases, and project management tools.
• Generate and review reports for accuracy and completeness.
• Provide general administrative support such as filing, scanning, mailing, and document preparation.
• Schedule meetings, coordinate appointments, and manage office calendars.
• Assist with onboarding, office engagement activities, and maintain essential administrative records.
• Coordinate vehicle maintenance, office supplies, catering, and vendor interactions.
• Complete tasks accurately within deadlines and support additional operational duties as needed.

Skills

Excel

Data entry

Reporting

Time management

Office software

Education

High school diploma or GED

Associate degree

Tools

Project management tools

Job description

Seneca Resources in Pittsburgh, PA is seeking an Operations Support Specialist 1 to handle data entry, time tracking, and reporting in a fast‑paced office. You will maintain spreadsheets, prepare documents, and support onboarding and daily operations on site.

The role requires detail orientation, reliability, and good communication. Prior admin or operations experience is a plus, with growth potential within a collaborative team environment.