Operations Support Specialist 1 - Pittsburgh, PA

Seneca Resources LLC; Pittsburgh (Allegheny County); On-site; USD 28,000 - 33,000; Full time

Job summary

Seneca Resources in Pittsburgh, PA is seeking an Operations Support Specialist 1 to handle data entry, time tracking, and reporting in a fast‑paced office. You will maintain spreadsheets, prepare documents, and support onboarding and daily operations on site.

The role requires detail orientation, reliability, and good communication. Prior admin or operations experience is a plus, with growth potential within a collaborative team environment.

Qualifications

• Detail‑oriented, organized, and proactive; strong communication skills.
• Prior experience in administrative or operations support is a plus.
• Comfortable learning new project‑management and customer systems.

Responsibilities

• Enter time, expenses, invoicing, and operational data into company and client systems.
• Maintain and update spreadsheets, reports, databases, and project management tools.
• Generate and review reports for accuracy and completeness.
• Provide general administrative support such as filing, scanning, mailing, and document preparation.
• Schedule meetings, coordinate appointments, and manage office calendars.
• Assist with onboarding, office engagement activities, and maintain essential administrative records.
• Coordinate vehicle maintenance, office supplies, catering, and vendor interactions.
• Complete tasks accurately within deadlines and support additional operational duties as needed.

Skills

Excel

Data entry

Reporting

Time management

Office software

Education

High school diploma or GED

Associate degree

Tools

Project management tools

Job description

Back Operations Support Specialist 1 - Pittsburgh, PA
Engineering Pittsburgh , Pennsylvania Contract To Hire 1790071482080 Sep 22, 2026

Position Title

Operations Support Specialist 1 - Pittsburgh, PA

Location

Pittsburgh, PA – On-Site

Pay Rate

$20/hr - $24/hr depending on experience

Position Description

Join our team as an Operations Support Specialist in our Pittsburgh office. This role offers an excellent opportunity for candidates with administrative, reporting, or operations support experience to contribute to a dynamic team. You will be responsible for managing operational data, maintaining reports and spreadsheets, and providing essential administrative support to ensure smooth office operations. Ideal candidates are detail‑oriented, organized, and proactive, with strong communication skills and a desire to grow within a collaborative environment.

Key Responsibilities

• Enter time, expenses, invoicing, and operational data into company and client systems.
• Maintain and update spreadsheets, reports, databases, and project management tools.
• Generate and review reports for accuracy and completeness.
• Provide general administrative support such as filing, scanning, mailing, and document preparation.
• Schedule meetings, coordinate appointments, and manage office calendars.
• Assist with onboarding, office engagement activities, and maintain essential administrative records.
• Coordinate vehicle maintenance, office supplies, catering, and vendor interactions.
• Complete tasks accurately within deadlines and support additional operational duties as needed.

Top Requirements

• High school diploma or GED; associate degree preferred.
• Prior experience in administrative or operations support roles is a plus.
• Strong proficiency in Excel, data entry, and reporting.
• Comfortable learning new project‑management and customer systems.
• Basic math skills, including percentages and ratios.
• Excellent attention to detail, organization, and communication.
• Ability to work independently in a fast‑paced office environment.
• Reliable, professional, and team‑oriented mindset.
• Familiarity with utility, engineering, or construction project operations is a plus.

About Seneca Resources

At Seneca Resources, we are more than just a staffing and consulting firm; we are your trusted career partner. With offices nationwide and a diverse client portfolio, we connect professionals with impactful opportunities that promote growth and success. When you work with us, you benefit from competitive compensation, comprehensive benefits, and ongoing support from dedicated recruiters committed to your career development. We embrace diversity and are proud to be an Equal Opportunity Employer. #id