Operations Support Specialist 1 - Pittsburgh, PA

Seneca Resources; Pittsburgh (Allegheny County); On-site; USD 28,000 - 33,000; Full time

Job summary

Seneca Resources is hiring an Operations Support Specialist 1 for our Pittsburgh, PA office. The role focuses on handling operational data, generating reports, and providing essential administrative support to keep the office running smoothly.

Ideal candidates will be detail-oriented, organized, and proactive, with strong communication skills and a willingness to grow within a collaborative environment. The position is on-site in Pittsburgh with a pay rate of $20–$24 per hour, depending on

Qualifications

• High school diploma or GED; associate degree preferred.
• Prior experience in administrative or operations support roles is a plus.
• Strong proficiency in Excel, data entry, and reporting.
• Comfortable learning new project-management and customer systems.
• Basic math skills, including percentages and ratios.
• Excellent attention to detail, organization, and communication.
• Ability to work independently in a fast-paced office environment.
• Reliable, professional, and team-oriented mindset.
• Familiarity with utility, engineering, or construction project operations is a plus.

Responsibilities

• Enter time, expenses, invoicing, and operational data into company and client systems.
• Maintain and update spreadsheets, reports, databases, and project management tools.
• Generate and review reports for accuracy and completeness.
• Provide general administrative support such as filing, scanning, mailing, and document preparation.
• Schedule meetings, coordinate appointments, and manage office calendars.
• Assist with onboarding, office engagement activities, and maintain essential administrative records.
• Coordinate vehicle maintenance, office supplies, catering, and vendor interactions.
• Complete tasks accurately within deadlines and support additional operational duties as needed.

Skills

Excel

Data entry

Reporting

Attention to detail

Organization

Communication

Independent work

Team mindset

Education

Associate degree preferred

High school diploma or GED

Tools

Project management tools

Databases/ spreadsheets

Job description

Position Title: Operations Support Specialist 1 - Pittsburgh, PA

Location: Pittsburgh, PA – On-Site

Pay Rate: $20/hr - $24/hr depending on experience

Position Description

Join our team as an Operations Support Specialist in our Pittsburgh office. This role offers an excellent opportunity for candidates with administrative, reporting, or operations support experience to contribute to a dynamic team. You will be responsible for managing operational data, maintaining reports and spreadsheets, and providing essential administrative support to ensure smooth office operations. Ideal candidates are detail-oriented, organized, and proactive, with strong communication skills and a desire to grow within a collaborative environment.

Key Responsibilities

• Enter time, expenses, invoicing, and operational data into company and client systems.
• Maintain and update spreadsheets, reports, databases, and project management tools.
• Generate and review reports for accuracy and completeness.
• Provide general administrative support such as filing, scanning, mailing, and document preparation.
• Schedule meetings, coordinate appointments, and manage office calendars.
• Assist with onboarding, office engagement activities, and maintain essential administrative records.
• Coordinate vehicle maintenance, office supplies, catering, and vendor interactions.
• Complete tasks accurately within deadlines and support additional operational duties as needed.

Top Requirements

• High school diploma or GED; associate degree preferred.
• Prior experience in administrative or operations support roles is a plus.
• Strong proficiency in Excel, data entry, and reporting.
• Comfortable learning new project-management and customer systems.
• Basic math skills, including percentages and ratios.
• Excellent attention to detail, organization, and communication.
• Ability to work independently in a fast-paced office environment.
• Reliable, professional, and team-oriented mindset.
• Familiarity with utility, engineering, or construction project operations is a plus.

About Seneca Resources

At Seneca Resources, we are more than just a staffing and consulting firm; we are your trusted career partner. With offices nationwide and a diverse client portfolio, we connect professionals with impactful opportunities that promote growth and success. When you work with us, you benefit from competitive compensation, comprehensive benefits, and ongoing support from dedicated recruiters committed to your career development.

We embrace diversity and are proud to be an Equal Opportunity Employer.