Litigation Support Coordinator | Legal Admin & Calendar

Baker Donelson; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Baker Donelson in Houston, TX is seeking a Legal Support Coordinator to provide essential secretarial support to attorneys, manage calendars, draft and file legal documents, and maintain client files.

This non-exempt role requires strong transcription (65 wpm+), excellent organization, confidentiality, and the ability to coordinate communications with clients and staff; some travel and overtime may be required.

Qualifications

• College degree preferred but not required.
• Ability to transcribe legal documents, correspondence and reports from rough draft, dictation, or transcription at least 65 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread typed material for grammatical, typographical or spelling errors.
• Interpersonal skills necessary to communicate by phone and in person with a diverse group of clients, attorneys and staff and provide information with courtesy and tact.
• Work occasionally requires more than 40 hours per week to perform the essential duties; may require irregular hours.

Responsibilities

• Operates a computer and general office equipment, digital and transcription equipment.
• Prepares correspondence, memoranda, and other legal documents.
• Receives telephone calls and records messages as directed.
• Handles incoming mail; prepares outgoing mail or packages for shipment; follows up on timely delivery.
• Establishes and maintains electronic calendar and deadline reminder system for attorneys.
• Monitors attorney's incoming e-mails.
• Maintains client contacts and mailing lists.
• Opens new files, requests conflict of interest checks, and maintains all client and general files.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Schedules appointments, multi-party conference calls, conference rooms, and travel arrangements for attorneys.
• Completes expense reimbursement forms for attorneys.
• Proofs, processes and prepares client bills for mailing.
• Assists with time entry as requested.
• Performs other duties as requested by the Office Administrator.
• Physical presence in the office is an essential duty of this position.

Job description

Baker Donelson in Houston, TX is seeking a Legal Support Coordinator to provide essential secretarial support to attorneys, manage calendars, draft and file legal documents, and maintain client files.

This non-exempt role requires strong transcription (65 wpm+), excellent organization, confidentiality, and the ability to coordinate communications with clients and staff; some travel and overtime may be required.