On-Site Office Services Coordinator – Operations Hub

AGC Heat Transfer, Inc; United States; On-site; USD 33,000 - 36,000; Full time

Job summary

AGC Heat Transfer is seeking an Office Services Coordinator at the Fairview, OR facility. You will support office administration, scheduling, workplace services, and interdepartmental coordination to keep daily operations running smoothly.

The role reports to the Production Manager and requires 1-2 years of administrative experience, proficiency with Microsoft Office, and strong communication skills. This is a full-time, on-site position with a competitive hourly wage of $24-$26.

Qualifications

• 1-2 years of administrative, office support, receptionist, or coordinator experience.
• High School Diploma or GED.
• Proficiency with Microsoft Office Suite, including: Outlook, Word, Excel, PowerPoint, Teams.
• Experience working with office equipment such as printers, scanners, and postage systems.
• Strong verbal and written communication skills.
• Experience handling multi-line phone systems and directing inquiries appropriately.
• Ability to prioritize tasks and manage multiple responsibilities.

Responsibilities

• As the Office Services Coordinator, you'll serve as a key operational partner supporting office administration, communication, scheduling, workplace services, and departmental coordination.
• Office & Workplace Support: Manage day-to-day office operations and administrative services; Coordinate mail distribution, supply inventory, and office resources; Support scanning, copying, filing, and document management activities; Assist with basic facility coordination and workplace organization; Welcome and assist visitors, customers, vendors, and contractors; Help maintain a professional, organized, and efficient work environment.
• Administrative & Operational Coordination: Provide meeting support, including agendas, meeting minutes, and action-item tracking; Review incoming sales orders for accuracy and completeness; Monitor calendars, schedules, and office commitments; Support managers and supervisors with administrative projects and documentation; Coordinate communication across AGC locations and departments; Assist with company events, announcements, and employee communications.
• Compliance & Business Support: Serve as a liaison between management and facility compliance activities; Help ensure critical deadlines, certifications, and compliance requirements are met; Track and follow up on key administrative deliverables; Support special projects and operational initiatives as needed.
• What Makes You Successful: You're someone who enjoys helping others, staying organized, and keeping multiple priorities moving forward at once.

Skills

Highly organized

Strong communicator

Detail-oriented

Customer service focus

Independent and team player

Adaptable to changing priorities

Confidentiality and professionalism

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

AGC Heat Transfer is seeking an Office Services Coordinator at the Fairview, OR facility. You will support office administration, scheduling, workplace services, and interdepartmental coordination to keep daily operations running smoothly.

The role reports to the Production Manager and requires 1-2 years of administrative experience, proficiency with Microsoft Office, and strong communication skills. This is a full-time, on-site position with a competitive hourly wage of $24-$26.