On-Site Office Manager: Records, Payroll & Compliance

First Step Healthcare; Columbus (OH); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Bonus based on performance

Paid time off

Training & development

Company parties

Free food & snacks

Job summary

First Step Healthcare in Columbus, OH is seeking an Office Manager who will serve as the operational hub of our office, handling records, timekeeping, and client intake with a focus on accuracy and HIPAA compliance. The role requires strong organization, discretion, and the ability to balance multiple priorities to support quality of care.

You'll manage payroll preparation, EVV enrollment, and staff training coordination while building relationships with county boards and care partners.

Qualifications

• Minimum two years of office or administrative experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Process client enrollments and maintain accurate records.
• Timekeeping, EVV enrollment, and payroll support activities.
• Coordinate staff training and ensure regulatory compliance.
• Maintain confidential personnel files and audit-ready documentation.
• Build referral relationships with county boards and care partners.

Skills

Office experience

Microsoft Office

Organization

Communication

Discretion & integrity

Education

High school diploma or equivalent

Associate's degree in Business/Healthcare Administration (preferred)

Job description

First Step Healthcare in Columbus, OH is seeking an Office Manager who will serve as the operational hub of our office, handling records, timekeeping, and client intake with a focus on accuracy and HIPAA compliance. The role requires strong organization, discretion, and the ability to balance multiple priorities to support quality of care.

You'll manage payroll preparation, EVV enrollment, and staff training coordination while building relationships with county boards and care partners.