On-Site Office Manager – Academic Administration

University of Illinois Chicago; Rockford (IL); On-site; USD 31,000 - 33,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Tuition waivers for employees and/deps

Job summary

University Of Illinois Chicago is seeking an administrative professional to support the Dean's Office on the Rockford campus. The role includes coordinating office operations, supporting department chairs and faculty, and managing travel, budgets, and recruitment activities.

Applicants should have a high school diploma and at least two years of related experience, with strong communication and organizational skills.

Qualifications

• High school diploma or equivalent.
• Two years (24 months) of work experience.
• Strong interpersonal and communication skills.
• Excellent organizational skills with the ability to think proactively and prioritize work.
• Ability to make independent, informed decisions.

Responsibilities

• Regional Dean’s Office Administration - serve as primary contact for the Regional Dean’s Office.
• Department Administrative Support - scheduling meetings, event logistics, travel, reimbursements, materials.
• Faculty Promotion Coordination - manage dossier prep in Interfolio, monitor deadlines and compliance.
• Financial Administration and Budget Support - process purchases, reconcile transactions, monitor expenditures.
• Faculty Appointment and Recruitment Support - assist with onboarding, coordinate candidate itineraries and interviews.
• Document Preparation and Reporting - edit/format correspondence and reports, maintain recurring documents.
• Committee Support - meeting coordination, agenda prep, minutes, follow-ups.
• Other Duties - perform special projects as assigned.

Skills

Interpersonal skills

Organizational skills

Decision making

Education

High school diploma

Job description

University Of Illinois Chicago is seeking an administrative professional to support the Dean's Office on the Rockford campus. The role includes coordinating office operations, supporting department chairs and faculty, and managing travel, budgets, and recruitment activities.

Applicants should have a high school diploma and at least two years of related experience, with strong communication and organizational skills.