On-Site Office & HR Programs Coordinator

Kincell Bio; Gainesville (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

Kincell Bio in Gainesville, FL is seeking a highly motivated Office Coordinator to support a growing on‑site team. The role will manage day‑to‑day office operations, coordinate events, reception duties, travel arrangements for executives, and assist with meeting logistics and guest relations.

The ideal candidate has a bachelor's degree or equivalent, 5+ years in office management or executive administration, and strong communication skills.

Qualifications

• Bachelor's degree or equivalent work experience.
• 5+ years’ experience in office management or executive administration.
• Excellent communication skills.
• Ability to maintain confidential employee and business information.
• Proficiency in MS Office

Responsibilities

• Plan, schedule, organize, and run employee engagement events.
• Manage receptionist duties and front‑desk responsibilities.
• Coordinate recruitment, hiring, and onboarding of new employees.
• Assist executive staff with travel arrangements, scheduling, and expense report submissions.
• Prepare slide decks and materials for meetings and town halls.
• Update and maintain company compensation data and structure.

Skills

Office management

Executive administration

Communication

Confidentiality

Education

Bachelor's degree or equivalent work experience

Tools

MS Office

Job description

Kincell Bio in Gainesville, FL is seeking a highly motivated Office Coordinator to support a growing on‑site team. The role will manage day‑to‑day office operations, coordinate events, reception duties, travel arrangements for executives, and assist with meeting logistics and guest relations.

The ideal candidate has a bachelor's degree or equivalent, 5+ years in office management or executive administration, and strong communication skills.