Onsite Biotech Office Coordinator — Events & Admin

Kincell Bio, LLC; Gainesville (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Kincell Bio is seeking a highly motivated Office Coordinator who will be a key contributor to a dynamic on-site team. The Office Coordinator will handle day-to-day business office management, plan company events, manage receptionist duties, and assist travel arrangements.

This role requires a Bachelor’s degree or equivalent, 5+ years in office management, and proficiency in MS Office. The successful candidate will support HR processes, coordination of meetings, and maintain office operations at

Qualifications

• Bachelor’s degree or equivalent work experience.
• 5+ years’ experience in office management or executive administration.
• Demonstrated ability to maintain confidential employee and business information.
• Proficiency in MS Office.

Responsibilities

• Plan, schedule, organize, and run employee engagement events.
• Order and stock site refreshments, office supplies, and swag items.
• Responsible for receptionist duties and front‑desk responsibilities.
• Assist executive staff with travel arrangements, scheduling, and expense report submissions and approvals.
• Assist in coordinating and hosting site visits and managing meeting logistics such as calendar invitations, room reservations, and catering.
• Assist with special projects as needed to support quarterly department goals.
• Serve as administrator for HR department platforms and admin processes.
• Assist staff with routine questions.
• Update and maintain company compensation data and structure.
• Organize and prepare slide deck and materials for meetings such as town halls.
• Coordinate recruitment, hiring, and onboarding of new employees.
• Complete administrative onboarding tasks for new hires.
• Manage candidate communications and interview scheduling.
• Update and maintain job postings for the company website and external job boards.
• Update and maintain employee records.
• Send site‑wide and company‑wide communications relating to site visits, employee engagement activities, etc.
• Other duties as assigned.

Skills

Office management

Executive administration

MS Office

Confidentiality

Education

Bachelor’s degree or equivalent work experience

Job description

Kincell Bio is seeking a highly motivated Office Coordinator who will be a key contributor to a dynamic on-site team. The Office Coordinator will handle day-to-day business office management, plan company events, manage receptionist duties, and assist travel arrangements.

This role requires a Bachelor’s degree or equivalent, 5+ years in office management, and proficiency in MS Office. The successful candidate will support HR processes, coordination of meetings, and maintain office operations at