On-Site Office & HR Coordinator — Patient Experience

Kathyirelandrecoverycenters

Mishawaka, Northern (IN, KY)

Hybrid

USD 42,000 - 54,000

Full time

14 days+

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Benefits offered by this job

Medical, Dental, Vision Insurance

Paid Time Off

Professional Development Support

Job summary

Kathy Ireland Recovery Centers is seeking an on-site HR / Office Coordinator in Mishawaka, IN. You will serve as the operational hub, handling front-desk tasks and supporting HR functions to ensure smooth daily operations and an exceptional patient and staff experience.

Responsibilities include onboarding, maintaining compliance with pre-employment requirements, HRIS file management, and coordinating communications. HIPAA-aware, customer-focused professionals are encouraged to apply.

Qualifications

High school diploma or equivalent.
2+ years of administrative/coordination experience; healthcare preferred.
Excellent communication and customer service.
Proficiency with Microsoft Office Suite.
CPR/First Aid certification or ability to obtain within 30 days.
Ability to maintain confidentiality and handle sensitive information.
Familiarity with HIPAA and healthcare regulatory standards.

Responsibilities

Office Coordination: greet visitors, maintain a welcoming environment, coordinate rooms and logistics, manage supplies and vendors, support internal communications and reporting, enhance patient and employee retention.
HR Coordination: onboarding logistics and Day 1 experience, verify pre-employment requirements (background checks, drug screens, I-9), maintain compliant personnel files in HRIS, prepare orientation materials, manage system access, track trainings and licensures, support Joint Commission readiness, assist HR with inquiries and align processes with Corporate HR.