Healthcare HR & Office Coordinator - On-site

Ascension Recovery Services; Muncie (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Generous PTO and Holidays

Professional Development Support

Job summary

Ascension Recovery Services is seeking an HR / Office Coordinator to manage front-office operations and support critical HR functions at the Muncie campus. You will be the first point of contact, ensuring a welcoming environment for patients and staff, while coordinating onboarding and ensuring compliance with Joint Commission standards.

You will handle onboarding logistics, background checks, I‑9s, and maintain personnel files in HRIS, collaborating with Corporate HR to ensure consistent

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, front desk, or coordination experience (healthcare strongly preferred).
• Strong organizational and multitasking ability in a fast-paced environment.
• Excellent communication and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office Suite.
• CPR/First Aid certification (or ability to obtain within 30 days).

Responsibilities

• Office Coordination: First point of contact, create a professional, trauma‑informed, welcoming environment.
• Coordinate conference rooms, meetings, and facility logistics.
• Manage office supplies, equipment, and vendor relationships.
• Support internal communications, reporting, and team updates.
• Drive service excellence and contribute to patient and employee retention.
• HR Coordination: Coordinate onboarding logistics and Day 1 experience.
• Track and verify completion of pre-employment requirements (background checks, drug screens, I‑9, etc.).
• Maintain accurate personnel files within HRIS systems.
• Prepare orientation materials and coordinate system access.
• Track trainings, certifications, and licensure renewals.
• Support Joint Commission readiness and documentation compliance.
• Serve as a first point of contact for HR questions and escalate as needed.
• Partner with Corporate HR to align processes.

Skills

Organizational skills

Communication skills

Customer service

Confidentiality

Multitasking

Professional judgment

Education

High school diploma or equivalent

Associate's/Bachelor's degree in Business Admin or related field

Tools

Microsoft Office Suite

HRIS experience (BambooHR/ADP)

Job description

Ascension Recovery Services is seeking an HR / Office Coordinator to manage front-office operations and support critical HR functions at the Muncie campus. You will be the first point of contact, ensuring a welcoming environment for patients and staff, while coordinating onboarding and ensuring compliance with Joint Commission standards.

You will handle onboarding logistics, background checks, I‑9s, and maintain personnel files in HRIS, collaborating with Corporate HR to ensure consistent