CDS Office Administrative Assistant Needed in San Antonio

CDS in Texas; San Antonio (TX); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Full-time benefits

On-site work

Job summary

Disability Services of The Southwest, Inc. in San Antonio is seeking a highly organized Office Administrative Assistant to support daily office operations.

You will manage the front-facing, professional environment, handle multiple priorities, coordinate events and projects, and serve as a key resource for employees and leadership. The role requires strong Microsoft Office skills, excellent communication, and the ability to juggle competing deadlines while maintaining confidentiality in a

Qualifications

• High school diploma or GED (some college is a bonus).
• Minimum of two (2) years of administrative, office management, or office support experience.
• Experience coordinating multiple administrative functions in a professional office setting.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience using tools such as MailChimp, Canva, AI-powered business applications, and other office technologies.
• Strong written and verbal communication skills.
• Exceptional organizational skills with the ability to prioritize competing deadlines.
• Professionalism, discretion, and ability to maintain confidentiality.
• Customer-service mindset with strong interpersonal skills.
• Valid driver's license, reliable transportation, and auto liability insurance.

Responsibilities

• Serve as the primary point of contact for office-related questions, requests, and support.
• Maintain a professional, organized, and efficient office environment.
• Manage office supplies, kitchen inventory, marketing merchandise, and office equipment.
• Coordinate conference room scheduling, office calendars, meetings, and visitor management.
• Partner with property management and vendors to resolve facility-related issues and coordinate maintenance requests.
• Manage relationships with office service providers and vendors.
• Process purchase requests and complete executive credit card reconciliations.
• Assist with new employee onboarding and office orientation activities.
• Coordinate employee recognition and appreciation programs.
• Support corporate events and company-wide activities in partnership with executive leadership.
• Collect content and produce the quarterly company newsletter.
• Provide administrative support to leadership and assist with special projects as needed.

Skills

Strong written and verbal

Exceptional organizational skills

Customer-service mindset

Professionalism and confidentiality

Problem-solving & multi-tasking

Driver's license and transportation

Education

High school diploma or GED (some college a bonus)

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

MailChimp

Canva

AI-powered business applications

Job description

Join Our Team as a CDS Office Administrative Assistant in San Antonio!

CDS in Texas is seeking a highly organized, proactive, and service-focused Office Administrative Assistant to support our office operations. This role is ideal for someone who enjoys creating a professional and welcoming workplace, managing multiple priorities, coordinating events and projects, and serving as a key resource for employees and leadership.

Location: San Antonio

Schedule: Monday - Friday, 8:00AM - 5:00PM (on-site)

Pay/Benefits: $17-$22/hourly (depending on on experience) with Full-time Benefits

In this position, you'll have the opportunity to be at the center of our office operations, helping create a positive employee experience while supporting key business initiatives. Every day offers variety, collaboration, and the chance to make a meaningful impact on our workplace culture and organizational success.

Your responsibilities will include...

• Serve as the primary point of contact for office-related questions, requests, and support.


• Maintain a professional, organized, and efficient office environment.


• Manage office supplies, kitchen inventory, marketing merchandise, and office equipment.


• Coordinate conference room scheduling, office calendars, meetings, and visitor management.


• Partner with property management and vendors to resolve facility-related issues and coordinate maintenance requests.


• Manage relationships with office service providers and vendors.


• Process purchase requests and complete executive credit card reconciliations.


• Assist with new employee onboarding and office orientation activities.


• Coordinate employee recognition and appreciation programs.


• Support corporate events and company-wide activities in partnership with executive leadership.


• Collect content and produce the quarterly company newsletter.


• Provide administrative support to leadership and assist with special projects as needed.

Required Education/Experience...

• High school diploma or GED (some college is a bonus).


• Minimum of two (2) years of administrative, office management, or office support experience.


• Experience coordinating multiple administrative functions in a professional office setting.


• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.


• Experience using tools such as MailChimp, Canva, AI-powered business applications, and other office technologies.


• Strong written and verbal communication skills.


• Exceptional organizational skills with the ability to prioritize competing deadlines.


• Professionalism, discretion, and ability to maintain confidentiality.


• Customer-service mindset with strong interpersonal skills.


• Valid driver's license, reliable transportation, and auto liability insurance.

Preferred Experience...

• Experience supporting executive leadership.


• Corporate event planning experience.


• Newsletter or employee communications experience.


• Experience working with vendors, facilities, or office operations management.

Physical Requirements...

• Ability to work 40 Hours/week on-site in the office.


• Ability to sit, type, and work at a computer for extended periods.


• Ability to occasionally lift and move items weighing up to 25 pounds.


• Ability to move throughout the office as needed to support operations and events.

Schedule: Monday - Friday, 8:00AM - 5:00PM