On-Site Office & Administrative Coordinator

VetJobs; Houston (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

VetJobs in Houston seeks an Administrative Assistant to keep the office welcoming and efficient. You will support employees, visitors, and management, manage reception, and help with basic operations in a fast-paced environment.

The role requires a High School/GED, strong MS Office skills, excellent communication, organization, and the ability to multitask while providing reliable support to a diverse team.

Qualifications

• High School diploma or GED required.
• Experience in office administration or reception preferred.
• Proficient with MS Office and standard office equipment.
• Excellent written and verbal communication.
• Strong organizational skills and time management.
• Ability to multitask in a fast-paced environment.
• Customer service orientation and problem-solving abilities.
• Attention to detail and reliable work ethic.

Responsibilities

• Greet guests and maintain a welcoming reception area and log.
• Maintain a clean, organized desk, kitchen, and common areas; schedule maintenance as needed.
• Monitor inventory and replenish office and kitchen supplies.
• Manage multiple conference room calendars and coordinate onsite meetings.
• Arrange catering, supplies, AV needs, and setup/cleanup for meetings.
• Assist senior management with administrative tasks, travel coordination, and expense reports.
• Create purchase orders in Omega and process shipments.
• Set vendors up in TPH and handle mail distribution.
• Perform other duties as assigned.

Job description

VetJobs in Houston seeks an Administrative Assistant to keep the office welcoming and efficient. You will support employees, visitors, and management, manage reception, and help with basic operations in a fast-paced environment.

The role requires a High School/GED, strong MS Office skills, excellent communication, organization, and the ability to multitask while providing reliable support to a diverse team.