Office Administrator - Houston, TX

VetJobs; Houston (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

VetJobs in Houston seeks an Administrative Assistant to keep the office welcoming and efficient. You will support employees, visitors, and management, manage reception, and help with basic operations in a fast-paced environment.

The role requires a High School/GED, strong MS Office skills, excellent communication, organization, and the ability to multitask while providing reliable support to a diverse team.

Qualifications

• High School diploma or GED required.
• Experience in office administration or reception preferred.
• Proficient with MS Office and standard office equipment.
• Excellent written and verbal communication.
• Strong organizational skills and time management.
• Ability to multitask in a fast-paced environment.
• Customer service orientation and problem-solving abilities.
• Attention to detail and reliable work ethic.

Responsibilities

• Greet guests and maintain a welcoming reception area and log.
• Maintain a clean, organized desk, kitchen, and common areas; schedule maintenance as needed.
• Monitor inventory and replenish office and kitchen supplies.
• Manage multiple conference room calendars and coordinate onsite meetings.
• Arrange catering, supplies, AV needs, and setup/cleanup for meetings.
• Assist senior management with administrative tasks, travel coordination, and expense reports.
• Create purchase orders in Omega and process shipments.
• Set vendors up in TPH and handle mail distribution.
• Perform other duties as assigned.

Job description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Job Description

To maintain an organized, welcoming, and well-functioning office while providing timely administrative support to employees, visitors, vendors, and senior management.

Responsibilities

• Responsible for greeting guests to facility and maintaining guest log.
• Maintain a clean organized reception desk, kitchen area, and all common office areas. Including scheduling and coordinating any maintenance needed.
• Oversee inventory and replenishment of all office supplies, including kitchen/break room supplies.
• Maintain multiple conference room calendars to ensure successful usage of shared conference spaces.
• Coordinate all needs for onsite meetings including catering, supplies needs, conference room set-up/clean-up, and assist with any basic AV needs (projectors, laptop set-up, etc).
• Assist Senior-level management with administrative tasks as needed, such as travel coordination and submission of expense reports.
• Create purchase orders in Omega
• Ship out items, when needed
• Set vendors up in TPH
• Collection and distribution of mail.
• Other duties as assigned

Auto req ID

482676BR

Minimum Education Required

High School/GED

Qualifications

• High School diploma, or equivalent required.
• Previous experience in office administration, reception, or a similar support role required.
• Proficient computer skills, including MS Office, and knowledge of standard office equipment.
• Effective communication skills - written and verbal.
• Excellent organizational skills.
• Problem assessment and problem solving.
• Flexibility to multitask and shift priorities when needed.
• Customer service orientation.
• Ability to multi‑task while working in a fast‑paced, globally diverse environment.
• Strong attention to detail, with time management and decision‑making skills

Excellent Interpersonal And Communication Skills Required

City*

Houston

State*

Texas

Job_Category

Administrative and Support Services

Job Code

Administrative_Assistant Clerical

Affiliate Sponsor

NOV