On-Site NYC Operations Lead

Gesture; Northern, New York (KY, NY); Hybrid; USD 70,000 - 81,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Equity

Job summary

Gesture, a NYC-based e-commerce and delivery-tech company, seeks a Business Operations Assistant to support daily administrative tasks and coordinate operational workflows from our New York office. The role covers data entry, communications, calendar management, procurement, and event support to ensure smooth operations.

The ideal candidate will have a high school diploma (associate degree or cert preferred), strong Microsoft Office skills, and a proactive, detail-oriented mindset.

Qualifications

• High school diploma or equivalent; associate's degree or relevant certification is a plus.
• Prior experience in an administrative or operations support role is desirable.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document creation, data entry, and communication.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and documentation.
• Effective communication skills, both written and verbal.
• Ability to work collaboratively in a team environment and adapt to changing priorities.
• Positive attitude, adaptability, and willingness to learn new tasks.
• Familiarity with basic office equipment and software tools.

Responsibilities

• Assist in management of daily administrative tasks, including scheduling meetings, coordinating appointments, and managing calendars.
• Prepare and distribute internal and external communications, memos, and reports as needed.
• Maintain accurate records, files, and documentation related to business operations.
• Enter and update data in various systems, databases, and spreadsheets.
• Assist in data analysis tasks, such as gathering data and creating basic reports.
• Coordinate travel arrangements, accommodation, and transportation for team members.
• Support event planning and coordination, including workshops and company gatherings.
• Assist in tracking inventory levels and supplies; coordinate with relevant departments.
• Help manage procurement processes, including raising purchase orders and monitoring deliveries.
• Respond to inquiries in a timely and professional manner; draft emails and letters.
• Collaborate with various departments, teams, and stakeholders to ensure effective communication and coordination of operational tasks.
• Assist in project-related tasks and activities as required.
• Assist in the creation and formatting of documents, presentations, and reports.

Skills

Administrative support

Data entry

Calendar management

Communication skills

Organizational skills

Time management

Attention to detail

Team collaboration

CRM familiarity

Office collaboration

Education

High school diploma

Associate degree/cert

Tools

Microsoft Office

Google Workspace

CRM software

Job description

Gesture, a NYC-based e-commerce and delivery-tech company, seeks a Business Operations Assistant to support daily administrative tasks and coordinate operational workflows from our New York office. The role covers data entry, communications, calendar management, procurement, and event support to ensure smooth operations.

The ideal candidate will have a high school diploma (associate degree or cert preferred), strong Microsoft Office skills, and a proactive, detail-oriented mindset.