On-Site Neurosurgery Office Assistant

SIU Medicine; Springfield (IL); On-site; USD 36,000 - 54,000; Full time

Job summary

Southern Illinois University School of Medicine in Springfield, IL is seeking a on-site Administrative/Secretarial position to support the Division of Neurosurgery. The role focuses on maintaining calendars, handling communications, and coordinating meetings and travel for assigned faculty.

The role requires strong clerical skills, proficiency in MS Word/Excel/PowerPoint, and the ability to manage confidential information effectively.

Qualifications

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of customer service principles and applying them.
• Strong command of English spelling, grammar, and composition.
• Proficient with computers and data entry in various systems.

Responsibilities

• Maintain physicians' calendars and schedule meetings, conferences, and interviews.
• Coordinate travel arrangements and reimbursements for out-of-town events.
• Transcribe and type complex correspondence and reports.
• Provide secretarial support to faculty and APPs as needed.

Skills

Admin procedures

Customer service

English language

Computer skills

Verbal communication

Decision making

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Southern Illinois University School of Medicine in Springfield, IL is seeking a on-site Administrative/Secretarial position to support the Division of Neurosurgery. The role focuses on maintaining calendars, handling communications, and coordinating meetings and travel for assigned faculty.

The role requires strong clerical skills, proficiency in MS Word/Excel/PowerPoint, and the ability to manage confidential information effectively.