On-Site Multifamily Operations Coordinator

US AMR-Jones Lang LaSalle Americas, Inc.; Miami (FL); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

401(k) plan

Medical/Dental/Vision

Parental leave

Paid time off

Daily Pay

Job summary

Jones Lang LaSalle (JLL) is seeking an Operations Coordinator for Multifamily Residential to provide project coordination, document control, and compliance tracking across properties in Chicago, Miami, or McLean. The role supports budgets, reporting, and administrative systems while liaising with leadership and on-site teams.

The position emphasizes centralized document management, lifecycle tracking for takeovers, and coordination of platform rollouts, with on-site work in multiple U.S.

Qualifications

• Experience coordinating projects for property management.
• Strong document management and compliance tracking.
• Ability to support budgets and platform implementations.
• Excellent communication with leadership and onsite teams.

Responsibilities

• Manage project infrastructure for property takeovers, budget cycles, and platform initiatives including timelines, deliverable tracking, stakeholder communication, and action-item follow-up.
• Establish and maintain centralized document management for all properties including management agreements, budgets, contracts, permits, insurance certificates, and compliance documentation.
• Track and verify compliance requirements including life-safety drills, permit renewals, regulatory updates, and annual plan documentation; maintain compliance calendar and legislative monitoring.
• Provide executive support including meeting coordination, agenda preparation, materials distribution, minutes documentation, and travel arrangements for leadership and team members.
• Serve as a liaison between the leadership team and on-site property teams to communicate priorities, clarify expectations, and facilitate the flow of information.
• Manage property takeover coordination by tracking transition deliverables per property, maintaining onboarding checklists, and coordinating stakeholder communications.
• Support annual budget process administration including calendar maintenance, document organization, assumption tracking, and submission coordination across the portfolio.
• Process approved Yardi system changes within authorized scope; maintain request logs, approval documentation, and audit trails for administrative system updates.
• Coordinate platform implementations (Vendor Shield, Kingsley surveys, insurance programs) including rollout schedules, stakeholder communication, training coordination, and completion tracking.
• Audit monthly property bill-backs, manage business-line invoices, and maintain contact databases for owners, clients, vendors, and internal support teams.
• Build and maintain recurring reporting infrastructure including report calendars, templates, distribution schedules, and follow-up on missing or incomplete submissions.

Skills

Project coordination

Document control

Compliance tracking

Systems analytics

Administrative support

Stakeholder communication

Tools

Yardi

Vendor Shield

Kingsley surveys

Insurance programs

Job description

Jones Lang LaSalle (JLL) is seeking an Operations Coordinator for Multifamily Residential to provide project coordination, document control, and compliance tracking across properties in Chicago, Miami, or McLean. The role supports budgets, reporting, and administrative systems while liaising with leadership and on-site teams.

The position emphasizes centralized document management, lifecycle tracking for takeovers, and coordination of platform rollouts, with on-site work in multiple U.S.