Multifamily PM Operations Coordinator

JLL

McLean (VA)

On-site

USD 38,572 - 45,460

Full time

14 days+

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Job summary

JLL is seeking a Multifamily PM Operations Coordinator to provide project coordination, document control, compliance tracking, and administrative support for the Multifamily Property Management group. This onsite role supports timelines, budgets, and platform initiatives across properties.

Location options include Chicago, IL, Miami, FL, or McLean, VA with a Monday–Friday 9 am–6 pm schedule. The role emphasizes centralized document management, regulatory compliance, and executive support for

Qualifications

Experience coordinating complex projects and workstreams.
Ability to manage multiple documents and ensure version control.
Familiarity with compliance requirements and regulatory updates.

Responsibilities

Manage project infrastructure for property takeovers, budget cycles, and platform initiatives including timelines, deliverable tracking, stakeholder communication, and action-item follow-up.
Establish and maintain centralized document management for all properties, including management agreements, budgets, contracts, permits, insurance certificates, and compliance documentation.
Track and verify compliance requirements including life-safety drills, permit renewals, regulatory updates, and annual plan documentation; maintain compliance calendar and legislative monitoring.
Provide executive support including meeting coordination, agenda preparation, materials distribution, minutes documentation, and travel arrangements for leadership and team members.