On-Site Meetings & Events Coordinator — Indianapolis

Short's Travel Management; Indianapolis (IN); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) plan

Paid Time Off

Job summary

Short’s Travel Management, a leading NCAA athletic travel provider, seeks a Meetings Coordinator for the NCAA Meetings and Convention team. This on-site role in Indianapolis supports planning, executing, and reconciling meetings and events with the conference center and vendors.

You’ll collaborate with the events team, manage room setups, catering, A/V, and client communication, delivering exceptional service to internal and external stakeholders.

Responsibilities

• Collaborates on NCAA Conference Center operations with the planning team and vendors.
• Plans and executes internal meetings, including room setups, catering, and A/V.
• Acts as Short’s Travel meeting and events office interface at the NCAA office.
• Learns all Short’s Travel systems: meeting requests, registration, and purchase card reconciliation.
• Assists the director of events, housing manager, and planners as needed.
• Provides excellent customer service with listening, negotiation, and timely follow-up.
• Communicates with clients and colleagues by phone, email, and in person.

Job description

Short’s Travel Management, a leading NCAA athletic travel provider, seeks a Meetings Coordinator for the NCAA Meetings and Convention team. This on-site role in Indianapolis supports planning, executing, and reconciling meetings and events with the conference center and vendors.

You’ll collaborate with the events team, manage room setups, catering, A/V, and client communication, delivering exceptional service to internal and external stakeholders.