Event Coordinator

Roylo Partners; Indianapolis (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

Roylo Partners in Indianapolis is seeking an Event Coordinator to plan and deliver local events. You will work with colleagues before each event and stay involved on-site to support guests, participants, and the event team.

The role focuses on coordinating schedules, materials, setups, and attendee information, while maintaining calm under changing plans. No specific degree is required, and on-site work in Indianapolis is expected.

Qualifications

• A specific degree is not required.

Responsibilities

• Maintain event schedules, checklists, contact details, and preparation notes.
• Confirm practical details with colleagues and other event contacts.
• Organize materials, room or activity setups, and attendee information.
• Welcome guests, answer routine questions, and direct issues to the right person.
• Track changes during an event and communicate updates clearly.
• Gather notes afterward so outstanding actions are completed.

Job description

When an event starts, the preparation should already be working: people know where to go, materials are in place, and someone can resolve the small changes that come up.

We are looking for an Event Coordinator in Indianapolis to help plan and deliver local events. You will work with colleagues before each event and stay involved on-site to support guests, participants, and the event team.

The day-to-day

• Maintain event schedules, checklists, contact details, and preparation notes.
• Confirm practical details with colleagues and other event contacts.
• Organize materials, room or activity setups, and attendee information.
• Welcome guests, answer routine questions, and direct issues to the right person.
• Track changes during an event and communicate updates clearly.
• Gather notes afterward so outstanding actions are completed.

You should be comfortable juggling deadlines, speaking with different people, and staying calm when plans change. Experience in events is welcome, but hospitality, community programs, campus activities, customer service, and other coordination work can provide a strong starting point. A specific degree is not required.

This is an on-site Indianapolis position. Event timing can vary, so applicants should be comfortable discussing the schedule associated with the role.

We consider applicants fairly based on their ability to perform the role, with reasonable accommodation available through the employer’s process.