Entry-Level Legal Support Assistant - New York Office

Wilson Elser - Attorneys; New York (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k) match

Generous PTO

Discount plans

Job summary

Wilson Elser in New York is seeking a Legal Support Assistant to join our fast-paced, full-time office team. This entry-level role offers hands-on experience supporting attorneys, administrative staff, and clients while learning the firm’s workflow and document management processes.

You will handle reception duties, billing support, file organization, and basic administrative tasks, with opportunities for growth and formal training within a collaborative, respectful environment.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of administrative or clerical experience in an office setting.
• Prior law firm experience is helpful but not required
• Strong written and verbal communication skills
• Professional phone etiquette and customer service mindset
• High attention to detail with excellent spelling, grammar, and proofreading skills
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Comfort handling confidential information with discretion
• Proficiency with Microsoft Office (Word, Excel, Outlook); experience with document management or legal software is a plus
• Willingness to work in person in an office environment

Responsibilities

• Maintain a clean, organized, and professional reception area
• Answer, screen, route, and respond to incoming phone calls and messages
• Greet, screen, and direct visitors in a professional and welcoming manner
• Assist with opening and closing client matters
• Receive, sort, and distribute electronic notices, U.S. mail, faxes, and other documents
• Help organize and maintain physical and electronic files within the firm’s document management systems
• Assist with client invoicing, including submission and verification of billing documentation
• Support the submission of vendor bills and check requests
• Research and respond to client billing inquiries
• Manage and update information using Excel spreadsheets
• Provide general administrative support to the office and team as needed

Skills

Administrative support

Communication skills

Customer service mindset

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Document management software

Job description

Wilson Elser in New York is seeking a Legal Support Assistant to join our fast-paced, full-time office team. This entry-level role offers hands-on experience supporting attorneys, administrative staff, and clients while learning the firm’s workflow and document management processes.

You will handle reception duties, billing support, file organization, and basic administrative tasks, with opportunities for growth and formal training within a collaborative, respectful environment.