On-Site Legal Admin Assistant – Case & Docs

Morganmorganjobsapplynow; Orange Park (FL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) plan

Paid time off

Paid holidays

Job summary

Morgan & Morgan is seeking an on-site administrative support role to assist case staff and attorneys in managing medical bills, records, insurance communications, and document processing. The position provides hands-on experience within a busy personal injury practice.

Responsibilities include coordinating with Shared Services, handling requests for medical documentation, preparing demand packets, and ensuring timely file closure and communications with clients and providers.

Responsibilities

• Request Medical Bills and Records
• Submit request via Shared Services for coverage verification
• Open Cases- Send Intro Letters tasked by "New File Open Checklist"
• Includes- Request PIP Log, Health Insurance Lien Letters, Bill PIP Letters, PIP Applications, Request PD Estimate & Send PD Letters
• Claims- Call insurance companies to get claim numbers (if claim is set up- PSS are not setting up claims), confirm verbal limits and follow up on disclosures
• Turn Downs- Once the TD approved send via fax, email, mail No Longer Rep Ltrs
• Balance Verifications from Medical Providers, Health Ins. & Work Comp Liens
• Request Cost Checks- Request checks from accounting to pay invoices
• Demands Checklist- Gathering all necessary documents for demand and merging into Demand Packet PDF
• Closing File- Mail Final Pay Letters to all Medical Providers/Lien Holders
• Settlement- Mail Proceeds check (if application) and mail DCD Checks
• Scanning- Scanning documents into CP
• Mail- Checking Docufree mail
• Communication to client when required by staff to obtain updates for the matter
• Faxing- Required to save all faxes sent and received with appropriate title
• Government Letters- Mail out Government Letters via cert mail
• Assist case managers and attorneys with organizing, client files in Litify
• Complete check requests for medical records, accident reports, driving records, and vehicle ownership and submit for processing
• Perform general administrative office duties as needed
• Assist with other tasks as requested by the attorney or case staff.
• This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team.

Job description

Morgan & Morgan is seeking an on-site administrative support role to assist case staff and attorneys in managing medical bills, records, insurance communications, and document processing. The position provides hands-on experience within a busy personal injury practice.

Responsibilities include coordinating with Shared Services, handling requests for medical documentation, preparing demand packets, and ensuring timely file closure and communications with clients and providers.