On-Site HR & Workplace Experience Lead — White Plains

Callahan, Inc.; City of White Plains (NY); On-site; USD 95,000 - 105,000; Full time

Job summary

Callahan Construction Managers seeks an HR and Workplace Experience Partner to serve as the on-site HR resource for White Plains employees and managers. You will own HR operations, onboarding, employee relations coordination, training, compliance, and engagement, while supporting the Tri-State region with strong service, confidentiality, and sound judgment.

The role emphasizes managing employee information, assisting managers with day-to-day people needs, and ensuring consistent HR practices

Qualifications

• 3–7 years of progressive experience in Human Resources, recruiting, employee experience, or a related people-operations role.
• Current SHRM or HRCI professional certification, such as SHRM-CP, SHRM-SCP, PHR, or SPHR, is preferred. Candidates who are actively pursuing an applicable certification will also be considered.
• Hands-on experience with onboarding, HR administration, recruiting coordination, employee records, HRIS data entry, and employee support.
• Working knowledge of Human Resources practices and the ability to recognize when a matter requires escalation to senior HR leadership.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential matters accurately.
• Excellent verbal and written communication skills and the ability to build effective working relationships with employees, candidates, managers, and business partners.
• Sound judgment, professionalism, discretion, attention to detail, and reliable follow-through.
• Ability to work independently, exercise appropriate discretion within assigned responsibilities, and collaborate effectively with Human Resources, local leadership, and corporate departments.
• Experience in construction, professional services, or another fast-paced, multi-location business environment is preferred.
• Experience with ADP Workforce Now, including employee data management and HR-related administrative functions.
• Experience with applicant tracking systems, recruiting platforms, payroll, timekeeping, and benefits systems.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to maintain accurate electronic records, reports, trackers, and other HR documentation and to quickly learn new systems and applications.

Responsibilities

• Serve as the first point of contact for routine HR questions from employees and managers and connect them with the Director of Human Resources or other appropriate resources when needed.
• Coordinate the full new-hire onboarding process, including pre-employment documentation, background checks, orientation scheduling, HRIS setup, required acknowledgments, and first-day readiness.
• Support offboarding activities, including documentation, system updates, company-property coordination, and exit-process administration.
• Prepare offer letters, status-change documents, employment verifications, and other employment-related correspondence.
• Maintain accurate employee records, electronic personnel files, HR trackers, and required documentation in accordance with company policies and applicable requirements.
• Process employee data changes in ADP Workforce Now and support accurate reporting across HR, payroll, benefits, timekeeping, and recruiting functions.
• Support PTO, leave, benefits, payroll, and timekeeping administration by collecting documentation, responding to routine questions, tracking required information, and escalating complex matters appropriately.
• Provide administrative and documentation support for employee relations matters, workplace investigations, corrective action, accommodations, and other sensitive HR processes under the direction of the Director of Human Resources.
• Assist with the consistent communication and local implementation of HR policies, programs, procedures, and company initiatives.
• Exercise sound judgment in identifying employee concerns, compliance risks, or workplace matters that require prompt escalation to senior HR leadership.
• Coordinate recruiting activities for assigned positions within the Tri-State region.
• Partner with hiring managers and Human Resources to understand staffing needs, refine candidate profiles, and support effective recruiting strategies.
• Conduct initial candidate phone screens and coordinate interviews, candidate communications, and related logistics.
• Maintain accurate applicant tracking and recruiting documentation and monitor progress through each stage of the hiring process.
• Represent Callahan at job fairs, college and vocational school events, industry events, community recruiting programs, military transition events, and other talent outreach initiatives.
• Develop and maintain relationships with colleges, trade and vocational schools, workforce development organizations, and other recruiting partners.
• Support Callahan’s internship and employee referral initiatives and recommend opportunities to strengthen candidate outreach and the recruiting experience.
• Serve as a professional ambassador for Callahan throughout the candidate experience.

Skills

HR operations

Recruiting coordination

Onboarding

Employee relations

HRIS data entry

ADP Workforce Now

Applicant tracking

MS 365

Tools

ADP Workforce Now

Applicant Tracking Systems

Payroll & Timekeeping

HRIS systems

Job description

Callahan Construction Managers seeks an HR and Workplace Experience Partner to serve as the on-site HR resource for White Plains employees and managers. You will own HR operations, onboarding, employee relations coordination, training, compliance, and engagement, while supporting the Tri-State region with strong service, confidentiality, and sound judgment.

The role emphasizes managing employee information, assisting managers with day-to-day people needs, and ensuring consistent HR practices