On-Site HR Coordinator: Growth to People Services Manager

CoralTree Hospitality; Omaha (NE); On-site; USD 55,000 - 70,000; Full time

Job summary

Magnolia Hotel Omaha is seeking a Senior People Services Coordinator to support day-to-day HR functions on-site. This full-time role requires independent work, professional conduct, and a focus on confidential employee data.

The position offers growth toward a People Services Manager, with advancement based on performance, judgment, and business needs. The ideal candidate values structured processes, accuracy, and team member experience.

Qualifications

• Prior experience in Human Resources, recruiting, or a closely related discipline.
• A genuine interest in building a long-term career in Human Resources.
• Strong work ethic with a high level of accountability, initiative, and follow-through.
• Excellent organizational skills and a methodical, detail-oriented approach to work.
• Ability to manage projects while meeting deadlines and maintaining accuracy.
• Strong written and verbal communication skills.
• Sound judgment and the ability to handle sensitive and confidential information appropriately.
• Professional, approachable, and comfortable working with team members at all levels.
• Ability to work independently as the hotel’s only on-site Human Resources representative.
• Ability to lead by example and positively represent the Human Resources function.
• Proficiency with Microsoft Office.

Responsibilities

• Serve as the primary on-site Human Resources contact for hotel team members and leaders.
• Lead by example by consistently demonstrating professionalism, accountability, confidentiality, reliability, and respect.
• Maintain a visible and approachable presence throughout the hotel and build positive working relationships with team members at all levels.
• Support recruitment activities using the iCIMS Applicant Tracking System, including posting positions, reviewing applications, coordinating interviews, preparing offers, and completing pre-employment requirements.
• Coordinate the onboarding process and ensure new team members receive a professional and engaging introduction to the hotel.
• Maintain accurate and confidential team member files, employment records, and Human Resources documentation.
• Process team member information and employment changes in UKG Pro, including new hires, transfers, promotions, compensation changes, and separations.
• Assist team members with general questions regarding policies, benefits, payroll, timekeeping, and workplace procedures.
• Monitor required training and support timely completion of company and legally mandated programs.
• Assist with benefits enrollment, leave administration, workers’ compensation documentation, and related follow-up.
• Provide initial support with employee relations matters by gathering information, maintaining thorough documentation, and escalating concerns appropriately.
• Help coordinate team member recognition programs, engagement activities, meetings, celebrations, and other culture-building initiatives.
• Support hotel leaders in consistently applying company policies and Human Resources procedures.
• Track important deadlines and maintain organized calendars, reports, checklists, and follow-up systems.
• Support compliance with federal, state, and local employment requirements, as well as company standards.
• Partner closely with hotel leadership and corporate People Services while independently managing the hotel’s daily on-site Human Resources needs.
• Perform additional Human Resources and administrative responsibilities as assigned.

Skills

HR Generalist

Recruiting experience

Organizational skills

Project management

Confidentiality

Communication skills

Independent on-site role

Education

Bachelor’s degree in HR

Bachelor’s in Business Administration

Hospitality Management

Tools

Microsoft Office

Job description

Magnolia Hotel Omaha is seeking a Senior People Services Coordinator to support day-to-day HR functions on-site. This full-time role requires independent work, professional conduct, and a focus on confidential employee data.

The position offers growth toward a People Services Manager, with advancement based on performance, judgment, and business needs. The ideal candidate values structured processes, accuracy, and team member experience.