On-Site HR Assistant — Personnel & Compliance

VetJobs; California (MO); On-site; USD 40,000 - 56,000; Full time

Job summary

VetJobs is seeking a Personnel Assistant II to support the Human Resources team at a U.S. Army contractor site in California.

The role handles personnel record management, onboarding, timekeeping, benefits administration, and compliance with contract requirements while maintaining confidentiality. The position emphasizes accurate HR documentation, coordination with security/IT for onboarding, and support for audits and government reporting.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s in HR, Business Administration, or related field preferred.
• 2–4 years of HR, administrative, or personnel support experience (military contractor or Army site preferred).
• Familiarity with DoD or Army HR processes highly desirable.
• HR administrative practices, personnel recordkeeping, and compliance requirements.
• Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
• Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint, or similar) preferred.

Responsibilities

• Maintain accurate and up-to-date employee personnel files in accordance with company policy, Army contract requirements, and regulatory standards.
• Assist in preparing HR forms, reports, and personnel action requests (PARs).
• Support tracking of employee assignments, rotations, leave, and contract-mandated requirements.
• Assist in processing new hire documentation, background checks, and in-processing requirements.
• Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
• Support out-processing and final clearance of departing employees, including property return and exit documentation.
• Maintain accurate time and attendance records in compliance with DCAA requirements.
• Process leave requests, overtime authorizations, and shift adjustments.
• Support supervisors and employees in resolving timekeeping discrepancies.
• Provide employees with information on company policies, benefits, and HR procedures.
• Assist HR Manager with enrollment, updates, and tracking of employee benefits programs.
• Respond to routine employee inquiries and elevate complex issues to HR management.
• Ensure HR documentation complies with U.S. Army contract requirements, FAR/DFARS labor clauses, and Equal Employment Opportunity guidelines.
• Support audits, inspections, and government reporting requirements.
• Assist in maintaining personnel accountability records for Army contract reporting.
• Prepare correspondence, reports, and presentations for HR management.
• Schedule meetings, coordinate training sessions, and assist with HR communications.
• Provide support to site leadership for workforce-related tasks as required.

Skills

HR administration

Timekeeping

Confidentiality

Customer service

Communication

Education

High School/GED

Associate/Bachelor in HR or related

Tools

Deltek

Kronos

Costpoint

MS Office

Job description

VetJobs is seeking a Personnel Assistant II to support the Human Resources team at a U.S. Army contractor site in California.

The role handles personnel record management, onboarding, timekeeping, benefits administration, and compliance with contract requirements while maintaining confidentiality. The position emphasizes accurate HR documentation, coordination with security/IT for onboarding, and support for audits and government reporting.