On-Site Hotel Sales Coordinator | Events & Proposals

Columbia-Hospitality; San Jose (CA); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

PTO & Holidays

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

401K

HSA/FSA

Life Insurance

On-site Parking

Referral Bonus

Discounted Travel

EAP

Job summary

AC Hotel San Jose Downtown is seeking a Sales Coordinator to support the sales team with administrative duties, calendar management, RFP handling, and event coordination. This on-site role requires professional communication and proficiency in Microsoft Office.

You will assist with proposals, contracts, billing, and on-site support for events; 1–2 years of related experience is preferred. Eligible perks include PTO, health benefits, 401(k), parking, and more.

Qualifications

• 1–2 years related experience and/or training.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Performs administrative functions: organizing calendars and meetings, routing mail, drafting routine correspondence.
• Answers sales-related calls, takes messages, provides information, directs calls to the right team.
• Manages inbound RFPs and lead reporting; prepares event reports and resumes.
• Assists with e-proposals, sales agreements and external documents; handles deposits and records.
• Executes billing and liaises with accounting; supports events execution on-site.
• Fully on-site position requiring presence on property 5 days a week.
• Assists managers with special projects and ad hoc assignments.

Skills

Communication

Time management

Multitasking

Organization

Tools

Microsoft Office

PowerPoint

Job description

AC Hotel San Jose Downtown is seeking a Sales Coordinator to support the sales team with administrative duties, calendar management, RFP handling, and event coordination. This on-site role requires professional communication and proficiency in Microsoft Office.

You will assist with proposals, contracts, billing, and on-site support for events; 1–2 years of related experience is preferred. Eligible perks include PTO, health benefits, 401(k), parking, and more.